Conference Coordinator

VaxCare • Orlando, FL

34d

About The Position

The Conference Coordinator is responsible for planning and executing conferences and field events that drive pipeline and strengthen relationships with target accounts and partners. This role manages event logistics, vendor engagement, and lead capture processes while ensuring pre-event and post-event marketing plays are integrated with ABM and campaign strategies. They will also act as a brand ambassador at events, managing booth presence and engaging with prospects to create meaningful connections

Requirements

• Highly organized and detail-oriented with strong project management skills.
• Comfortable acting as a brand ambassador and engaging with prospects at events.
• Strong communicator and collaborator across marketing and sales teams.
• Proactive problem-solver who anticipates logistical challenges.
• Results-driven with a focus on measurable outcomes.
• 2–4 years in event marketing or conference coordination for B2B organizations.
• Familiarity with lead capture tools and CRM/marketing automation platforms (HubSpot, Salesforce).
• Experience managing budgets, contracts, and vendor relationships.
• Understanding of ABM principles and how events integrate into demand generation.

Responsibilities

• Plan and manage conference logistics, vendor contracts, and booth ops.
• Represent the company at events; manage booth presence and engage with attendees.
• Coordinate pre-event ABM outreach and post-event follow-up plays with Marketing and SDRs.
• Ensure lead capture hygiene and timely upload into HubSpot/SFDC.
• Collaborate on event-specific messaging and collateral with Campaign Manager and Designer.
• Track event ROI and report on pipeline influence and lead quality.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees