Conference Center Coordinator

JLL • Cohoes, NY

5d • Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this job involves: The Conference Center Coordinator provides operational support for events, vendor oversight, and facility management while delivering exceptional customer service. This role involves coordinating up to 30 events weekly across multiple buildings, managing the full event lifecycle from setup to post-event evaluation, and collaborating with various internal and external service providers. The position requires a proactive, flexible individual who can maintain high service standards while supporting operations, accounting, finance, and occupancy services as needed.

Requirements

• 1+ year prior experience in events, facilities/property management, hospitality or related field
• Proficiency in a range of information technology tools and platforms
• Strong analytical, organizational and presentation skills
• Excellent communication and problem solving skills
• Ability to work independently with little supervision and effectively deal with stressful situations
• Ability to work early mornings, late evenings, and weekends as needed
• Ability to lift 50 pounds regularly
• Self-motivated, confident, energetic, and flexible personality

Nice To Haves

• Associate's or Bachelor's degree in Hospitality, Facilities, Property, Business or related field

Responsibilities

• Conduct daily walkthroughs to ensure clean and organized event, office and storage spaces
• Complete event room setups and tear downs, including furniture and decor arrangements
• Coordinate onsite meetings and events, scheduling timing for catering setups and janitorial support
• Respond to all event requests in a timely manner, ensuring KPI compliance and excellent customer service
• Manage facilities events operations for up to 30 events per week across meeting and event spaces
• Communicate proactively and accurately with vendors, facilities staff, and service providers
• Collaborate with production, catering, security, facilities, janitorial, movers and equipment providers
• Assist in vendor procurement and services coordination
• Provide reception and guest support, mail services, office supplies, and building access management

Benefits

• JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
• Some of these benefits may include:
• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree