Conference Center Coordinator

Compass Group•New York, NY

14d•$22 - $23

About The Position

As an Administrative Coordinator- Conference and Event Planning, you will ensure successful delivery of all services for meetings and conferences by coordinating with clients, vendors and coworkers. This position requires Monday through Friday availability from 8:30- 5:30pm.

Nice To Haves

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Two years of experience in event planning, hospitality, or a related administrative role.
Proactive approach to anticipate client needs and adapt to changes in business or event requirements.
Ability to stay informed about industry trends and share relevant information with the team to enhance service delivery.
Exceptional customer service skills, with a focus on professionalism and responsiveness.
Ability to maintain a calm and positive demeanor in a fast-paced, high-pressure environment.

Responsibilities

Manage all reservations and bookings for conference and event spaces, ensuring accuracy and availability.
Conduct daily follow-up calls ("call-arounds") to confirm meeting details and any last-minute adjustments.
Coordinate event menus with clients and chef, ensuring alignment with client expectations and operational capabilities.
Maintain and update event information in the event management database, ensuring data accuracy and timely updates.
Communicate effectively with key operational departments, including Front of House (FOH), Back of House (BOH), and Audio-Visual teams, to ensure seamless event execution.
Oversee room setups, ensuring layouts and configurations align with the client's specifications and event details.
Finalize event planning details with clients and distribute comprehensive information to all relevant departments.
Provide business center services upon request, such as printing, copying, and office-related tasks.
Run end-of-day reports to track event progress and department performance.
Perform additional administrative duties and special projects as assigned.