Conference and Events Coordinator (Part Time)

Blackstone Consulting, Inc. • Seattle, WA

6d • Onsite

About The Position

Experienced, organized individual to spearhead our clients Conference & Production Services calendar/communications. The team handles everything from basic room reservations to large, outdoor celebrations. You'll be responsible for answering phone calls, emails, and triaging them appropriately. You will manage weekly conference room walkthroughs, with reporting a weekly status update. You'll learn to use the clients reservation tool, handle many aspects of conference room coordination, including space reservations, calendar management, and work orders for facility needs (e.g., furniture setups, janitorial, electrical, etc.). Lastly, you'll support basic AV appointments-- setting up Webex, Video Conferencing, Keynote, and microphones. Conference & Production Services is a diverse and nimble team that operates the clients Campus Conference Center schedules. Experienced admin/coordinator with great communication skills and a can-do attitude to support the efforts is a must.

Requirements

• 3+ years' experience as an Admin
• Proactive and a team player
• Strong attention to detail and critical thinking skills
• Ability to analyze situations, develop creative solutions, and anticipate/solve problems
• Superior communication skills, with an ability to summarize and share relevant information clearly and easily, across all levels
• Ability to communicate poised and skillfully to develop trust and strong partnerships
• Track record of delivering high-quality results with minimal direction in a high-expectation, challenging timeline environment
• Excellent time management skills, with the ability to multi-task and establish priorities
• Ability to follow-up and follow-through without reminders
• Ability to remain flexible and prepared for changes to the schedule
• Ability to act with a sense of urgency and quickly respond to emails, texts, and phone calls to provide a high standard of service

Nice To Haves

• Customer service experience (1 year preferred)
• Coordinator experience (1 year preferred)

Responsibilities

• Answering phone calls and emails and triaging them appropriately.
• Managing weekly conference room walkthroughs and reporting a weekly status update.
• Learning to use the client's reservation tool.
• Handling aspects of conference room coordination, including space reservations and calendar management.
• Processing work orders for facility needs (e.g., furniture setups, janitorial, electrical, etc.).
• Supporting basic AV appointments, including setting up Webex, Video Conferencing, Keynote, and microphones.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed