Condominium Project Approval Manager

MLD Mortgage•Florham Park, NJ

About The Position

The Money Store is seeking a meticulous and detail-oriented Condominium Project Approval Manager. The Specialist is responsible for conducting thorough reviews of condominium project documentation, including HOA questionnaires, budgets, insurance policies, and by-laws to determine project eligibility based on agency, (Fannie Mae, Freddie Mac), and internal guidelines. This role manages the condominium project approval process from initial submission through final determination and works closely with internal departments, developers, homeowners’ associations (HOAs), attorneys, and external stakeholders to ensure all warrantable projects meet safety and compliance standards.

Requirements

Minimum of 3–5 years of experience in condominium project review.
Strong knowledge of condominium project approval requirements and agency guidelines.
Experience reviewing legal and financial documentation related to condominium associations and projects.
Strong analytical, organizational, and problem-solving skills.
Excellent written and verbal communication abilities.
Ability to manage multiple projects and deadlines in a fast-paced environment.
Proficiency with Microsoft Office Suite and project tracking systems.
Detail-oriented with strong decision-making capabilities.

Nice To Haves

Experience with FHA DELRAP, HRAP, Fannie Mae CPM, or Freddie Mac project review processes.

Responsibilities

Manage the full condominium project approval and recertification process.
Review condominium project documentation for completeness, accuracy, and compliance with agency and investor guidelines.
Analyze governing documents, budgets, insurance policies, litigation information, reserve studies, and occupancy data.
Ensure projects meet requirements established by investors and agencies such as FHA, Fannie Mae, Freddie Mac, and VA, when applicable.
Communicate with HOAs, property management companies, developers, attorneys, underwriters, and lenders to obtain required documentation and resolve deficiencies.
Maintain tracking systems and approval databases to ensure accurate reporting and timely follow-up.
Monitor expiration dates and renewal requirements for approved condominium projects.
Research and interpret changing agency and investor guidelines and communicate updates to internal teams.
Provide guidance and training for underwriting, sales, operations, and other departments regarding condominium project eligibility requirements.
Assist with audits, quality control reviews, and compliance examinations.
Develop and improve departmental procedures and workflows to increase efficiency and consistency.
Prepare management reports related to project status, approval metrics, and pipeline activity.
Collaborate with leadership on escalated or complex project reviews and exception requests.