Concert & Artist Administrator

Steinway Inc•New York, NY

About The Position

This role is responsible for supporting the day-to-day operations of the Concert & Artist and Concert Operations teams. This role reports to the Director of Cultural Partnerships and Artist Services and assists both the Director and Operations Manager in various tasks and responsibilities related to C&A activity.

Requirements

Bachelor’s degree in Piano, Arts Administration or similar program
1-2 years of work experience in the music related field
Excellent command of business English, verbally and in writing
Positive attitude and collaborative, always seeking solutions
Ability to handle situations with maturity, diplomacy and respect for others
Trustworthy with confidential and/or sensitive information
Impeccable organizational skills and attention to detail
Knowledge of piano repertoire required and comfort with all music genres
Takes ownership of responsibilities and opportunities to learn
Computer skills required including proficiency in Microsoft Office
Flexibility regarding hours and travel
Capable of multitasking and producing high-quality work in a fast-paced environment

Nice To Haves

Master’s degree in Piano is a plus
experience at a major presenting organization or artist management agency is a plus
fluency in additional languages preferred

Responsibilities

Assist Director with research and recruitment for new artists
Actively monitor industry news and trends and identify opportunities
Process applications for Steinway Artist program, maintain tracking report, and draft committee presentations
Facilitate the reservation of rehearsal spaces and performance instruments for Steinway Artists
Coordinate piano selections, media events, internal recording sessions, and related hospitality
Cover internal and external events, representing company in official capacity, planned with Director
Draft invoices, maintain payment schedule, and process credit card payments
Conduct month-end close processes across all accounts
Maintain minimal accounts receivable balance and contact clientele for collections
Process and code invoices; reconcile accounts
Compile and submit quarterly technician overtime reports
Draft agreements (piano placement, Steinway Hall usage, and Steinway Label) and liaise with Legal
Handle logistics for concert placements and service related to competitions, festivals, and media placements
Process all monthly tuning requests for house accounts and rental clients
Create and submit video content featuring Steinway Artists to the internal social media team
Coordinate and arrange collaborative social media posts