Compliance Specialist/Compliance Paralegal

Smart IMS•Plano, TX

1d•$40 - $60•Onsite

About The Position

This is a 6-month contract position for a Compliance Specialist/Compliance Paralegal located in Plano, TX. The role is onsite and requires support for the Legal/Compliance review of new vendors, analysis of vendor questionnaires, and tracking of compliance-related documents and processes. The specialist will also assist with training, invoice processing, and administrative tasks.

Requirements

Organization
Attention to Detail
Project Management
Critical Thinking
Curiosity to tackle new issues
Paralegal or equivalent experience preferred

Responsibilities

Support Legal/Compliance review of all new vendors to existing Vendor Evaluation Registration System (VERS).
Conduct compliance analysis of new vendor questionnaires, evaluating for completeness and entering BvD red flag information.
Communicate risk ratings determined by Counsel to the procurement team.
Validate vendors in the Compliance Catalyst tool and send Due Diligence Questionnaires.
Follow up with procurement and business requestors regarding vendor questionnaire questions.
Document and track all communications through the Vendor Compliance NA mailbox.
Facilitate submission and receipt of vendor due diligence questionnaires.
Coordinate responses from internal teams and vendors.
Send follow-up communications and review questionnaires for completeness.
Maintain internal tracking of the vendor review process via Excel spreadsheet and internal records.
Submit risk ratings and disclaimer language into the Knox system or VERS system and attach risk assessments.
Coordinate posting of policies and guidance documents on the intranet.
Assign or update tracking numbers for document version control.
Perform initial review of emails received by the Department using department templates to respond to inquiries.
Send requests/questions/responses to appropriate internal stakeholders and submitters.
Send COI and Gift & Hospitality acknowledgement emails.
File all mailbox emails.
Track external questionnaire submissions and respond using template responses, escalating to counsel when needed.
Circulate requests to internal SMEs and save/file completed questionnaires.
Maintain internal tracking of questionnaire submissions via Excel spreadsheet.
Respond to compliance questions in the questionnaire.
Process invoices and PUMIs, ensuring legal invoices are coded appropriately in GLASS.
Maintain annual budget tracking via Excel spreadsheet, including vendor details and spend to date.
Download bi-weekly training records for upload to the NA Shared Service Center Learning & Development (L&D) platform.
Assist with scheduling and attendance at NA Compliance Training Sessions, capturing employee attendance for upload.
Review and circulate calls to the Hotline to the Investigation team.
Handle administration of accessibility-related matters, including vendor contract renewals and SOW finalization.
Respond to customer inquiries in collaboration with customer care.
Perform other accessibility tasks as needed.
Provide administrative assistance to the team, including circulating weekly reports, printing, and scheduling meetings.