Compliance & Safety Coordinator

Image Engineering•Glen Burnie, MD

About The Position

Image Engineering was founded as a company that pushes boundaries, develops new ideas through design and fabrication, and is a leader in the visual display and special effects industry. We are comprised of a team of artists; engineers; event producers; fabricators; and creative thinkers. We have worked all over the United States completing thousands of projects in the field of creative multimedia shows for clients such as Paul McCartney; the Trans–Siberian Orchestra; the Rolling Stones; Lady Gaga; American Idol; America’s Got Talent; and multiple professional sports franchises in the NFL, NBA, and NHL. We have also created temporary and permanent interactive installations for world–class venues, including the Crypto.com Arena in Los Angeles and The John F. Kennedy Center for the Performing Arts in Washington, DC. Our strength lies in the broad range of techniques and custom special effects solutions we use to create first-class spectaculars, including laser effects, video projection and mapping; pyrotechnics; architectural lighting installs; custom constructed sets; and bespoke engineered special effect solutions, for live events and permanent applications. ROLE SUMMARY: We are seeking a highly organized and detail-oriented Compliance & Operations Coordinator to support regulatory compliance, safety programs, and operational processes across a fast-paced, multi-state organization. This role is ideal for someone who thrives in a dynamic environment, enjoys solving complex problems, and takes ownership of ensuring that systems, documentation, and processes remain accurate, compliant, and audit-ready at all times. This position plays a critical role in maintaining licensing, safety, and transportation compliance, while also supporting live event operations where priorities can shift quickly and decisions must be made in real time.

Requirements

Strong understanding of regulatory compliance (DOT, OSHA, or similar) with the ability to apply requirements in real-world scenarios
Advanced analytical thinking skills with the ability to assess incomplete or evolving information and determine appropriate next steps
Ability to manage multiple priorities and consistently meet deadlines in a fast-paced environment
Ability to rapidly reprioritize work based on operational needs or regulatory deadlines
Exceptional attention to detail, especially with compliance documentation and records
Strong writing skills, including clear, concise emails and well-structured reports
Ability to translate complex regulatory requirements into actionable guidance
Strong organizational skills with the ability to maintain audit-ready systems
Effective verbal communication skills with both internal teams and external agencies
Proficiency in Microsoft Office (Word, Excel)
Proficiency in Adobe Acrobat and Illustrator
Ability to work independently, take ownership, and follow through without constant oversight
Practical, execution-focused problem-solving mindset
High School Diploma or equivalent required
Additional education in Business Administration, Occupational Safety, Human Resources, Legal Studies, Public Administration, or a related field preferred
Experience working with regulatory frameworks such as DOT, OSHA, or similar governing bodies

Nice To Haves

2–4 years of experience in compliance, regulatory coordination, safety administration, fleet compliance, or related operational roles
Experience working with multi-state licensing and permitting
Exposure to DOT, OSHA, ATF, or similar regulatory frameworks strongly preferred
Experience with database management systems

Responsibilities

Own all licensing and regulatory compliance activities, including filings, renewals, and maintaining complete, audit-ready documentation across jurisdictions
Serve as a primary point of contact for regulatory agencies and Authorities Having Jurisdiction (AHJs), ensuring clear communication and timely responses
Maintain and enforce safety compliance systems, including SDS management, safety inspections, and adherence to workplace safety standards
Analyze compliance, safety, and operational data to identify risks, trends, and gaps
Support incident response by documenting findings, determining root causes, and driving corrective actions
Manage transportation and fleet compliance, including vehicle records, inspections, and driver log auditing
Ensure full adherence to DOT and applicable state regulations
Develop, implement, and continuously improve SOPs, policies, and compliance processes
Ensure procedures are practical, clearly communicated, and consistently followed
Improve internal systems and workflows (including Odoo) to enhance visibility, tracking accuracy, and operational efficiency
Support development and maintenance of compliance and safety training materials
Coordinate, schedule, and track employee training across departments
Maintain and audit training records for accuracy, completeness, and audit readiness
Identify training gaps and implement targeted improvements
Support live event operations, where priorities may shift rapidly and require real-time compliance decisions
Provide logistical support as needed, including vehicle coordination and document delivery
Perform other related duties as assigned