Compliance Maintenance Planner - Facilities Management Division

King County•Chinook Building 401 5th Avenue Seattle, WA

1d•Onsite

About The Position

King County's Facilities Management Division (FMD), Building Operations Section (BOS) is recruiting for a Fire, Life, Safety Compliance Planner (Maintenance Planner Scheduler) position. This position is responsible for planning, scheduling, coordinating, and tracking all inspections, testing, maintenance, and regulatory compliance activities related to fire protection systems, life safety systems, and associated environmental and operational compliance programs. This role ensures the organization meets all applicable fire codes, building codes, environmental regulations, and insurance-driven standards. The ideal candidate will have strong organizational skills, the ability to perform cross-functional coordination, and the ability to manage multiple compliance programs simultaneously. This position plays a critical role in ensuring the safety of occupants, protecting property, maintaining regulatory compliance, and reducing organizational risk. The Compliance Planner is the central hub that keeps all fire, life, safety, and environmental compliance programs running smoothly. BOS maintains approximately 3 million square feet in facilities where King County provides regional services, including the King County Courthouse and District Courts, Maleng Regional Justice Center, King County Administration Building, King County Animal Shelter, and several of Public Health facilities. Our facilities range in age from 8 to 100 years, with equipment such as boilers, chillers, DDC controls, ventilation fans, pumps and compressors, and fire/life/safety systems. Through a workforce of over 300 dedicated employees, FMD operates and manages the County's capital assets by developing and maintaining cost-conscious, sustainable, high-quality facilities, and environments. BOS provides custodial services, maintenance and building operations, building security and tenant improvement project work. BOS is committed to providing high quality service to support and maintain buildings and their occupants effectively and efficiently.

Requirements

Experience in facilities management, fire protection, life safety systems, or regulatory compliance.
Familiarity with NFPA codes, IBC/IFC, EPA regulations, and OSHA standards.
Strong organizational and project management skills.
Ability to coordinate across multiple departments and external agencies.
Excellent communication and documentation skills.
Experience using a CMMS as it applies to the duties listed above.
Lead maintenance planning meetings with multi-craft, project managers, contractors and/or customers.
Must be detailed oriented and ability to keep updated accurate records.
Ability to multi-task and delegate.
Proficient knowledge of Word, Excel, and Access data collection programs.
Experience working in the Construction industry, preferably in a Scheduling or Planning capacity.
Experience and understanding of the work performed by skilled crafts including carpentry, mechanical, electrical.
Experience preparing cost estimates.
Must possess a valid Washington State driver's license or the ability to travel throughout King County in a timely manner in a variety of County vehicles.
Must complete an annual "Financial Disclosure Statement" in accordance with the King County Code of Ethics.

Responsibilities

Plan, organize, schedule, and coordinate daily work activities of assigned work unit; prepare work schedules and staffing plans; evaluate and monitor work quality and quantity.
Lead the efforts in tracking cost of labor, parts, and materials in the Computerized Maintenance Management System (CMMS).
Plan and schedule available resources and materials for maintenance activities associated with preventative and corrective maintenance in the most effective and efficient way.
Forecast resource allocation to ensure preventative and corrective work activities are completed.
Develop and communicate work scope for planned corrective and preventative maintenance tasks, as well as project work, that involve multiple crafts.
Ensure that work is issued, tracked, and completed per compliance requirements.
Prepare, analyze, maintain, and publish reports/audits for planning and scheduling activities.
Perform on-site small project walks with craft supervisors to identify contract support as needed to complete planned corrective and preventative maintenance tasks.
Participate in providing information for the annual budget process and updating the facility plans.
Read and understand schematics/flow diagrams and maintenance manuals.
Develop and maintain business processes related to job function.
Prepare cost estimates.
Develop and maintain a comprehensive compliance calendar for all required inspections and regulatory deadlines.
Coordinate with internal teams, vendors, inspectors, and authorities having jurisdiction (AHJs).
Maintain accurate documentation, certificates, reports, and inspection records.
Track deficiencies and ensure timely corrective actions.
Support audits, insurance reviews, and regulatory inspections.
Manage one-off or special compliance tasks as needed.
Maintain dashboards, logs, and reporting tools for leadership visibility.