Compliance & Enrollment Assistant

Notre Dame School of Milwaukee•West Milwaukee, WI

About The Position

This role provides administrative and operational support to ensure compliance with regulatory requirements and the integrity of enrollment processes across all campuses. The Compliance & Enrollment Assistant works closely with the Director of Compliance and the Director of Enrollment to support nutrition program compliance, student enrollment, tuition contract execution, transportation reporting, and overall data management, ensuring accuracy and alignment with state and federal requirements.

Requirements

High School Diploma or equivalent required
Minimum of 1–3 years of experience in administrative support, school operations, compliance, or enrollment preferred
Strong attention to detail and accuracy in data entry, record-keeping, and reporting
Ability to prioritize deadlines
Strong organizational and problem-solving skills
Effective written and verbal communication skills across all levels of the organization
Ability to handle confidential information with professionalism and discretion
Proficiency in Microsoft Office (Excel, Word, Outlook) and Google Platforms
Reliable transportation for travel among three campuses

Nice To Haves

Associate’s or Bachelor’s degree in Education, Business Administration, Public Administration, or a related field preferred
Experience working in a school business setting is a plus, but not necessary

Responsibilities

Nutrition Program Support:
Support implementation and monitoring of nutrition program policies, procedures, and guidelines
Ensure compliance with USDA meal program requirements
Assist with meal counts, documentation, and required reporting
Participate in required annual training and continuing education
Enrollment & Compliance Support:
Support student enrollment processes which includes application review, eligibility verification, and documentation collection
Maintain accurate and up-to-date student Choice and SNSP records in compliance with State requirements
Assist with preparation of enrollment audits, including gathering and organizing required documentation
Communicate with families and staff regarding enrollment requirements and follow-up needs
Maintain and update compliance-related policies, procedures, and guidelines
Collaborate closely and communicate clearly with the Director of Compliance and Director of Enrollment to ensure alignment of processes and requirements
Function as a Choice designee for NDSM
Recruitment support
Ensure data integrity and confidentiality in all record-keeping practices
Tuition & Transportation Support:
Assist with tuition tracking, documentation, and reporting is the Student Information System to ensure accuracy
Support transportation reporting including data collection, verification, and submission in alignment with program requirements
Collaborate across departments to ensure accurate reporting for the reconciliation of tuition and transportation data
Perform other duties and projects as assigned