Compliance Coordinator

NORTHERN JET MANAGEMENT INC•Orlando, FL

24d•Onsite

About The Position

Personal. Private. Authentic. From takeoff to touch down, Northern Jet offers a bespoke private air travel experience for the most discerning clients. Northern Jet’s elevated experience provides clients with unrivaled comfort, speed, and dependability. Northern Jet is proud to own an unmatched fleet of impeccable aircraft. We are seeking a skilled Compliance Coordinator to support and maintain regulatory compliance across company operations, ensuring adherence to applicable FAA regulations, internal policies, and industry standards. This role assists with audits, documentation control, recordkeeping, policy updates, and cross-functional coordination to help maintain operational integrity and readiness across all departments. This position will also oversee required pre-employment regulatory screenings, drug and alcohol program administration, and serve as the company’s Designated Employer Representative (DER). This is a full-time position based in our Orlando, Florida location.

Requirements

2+ years of compliance, aviation administration, quality assurance, or regulatory support experience preferred
Knowledge of FAA regulations (Part 91 / Part 135 / Part 145 preferred)
Working knowledge of DOT drug and alcohol testing regulations (49 CFR Part 40 and FAA Part 120 preferred)
Strong organizational and documentation control skills
Excellent written and verbal communication abilities
High attention to detail and ability to manage confidential information
Proficient in Microsoft Office Suite, especially Excel and Word
Ability to prioritize deadlines and work independently
Experience handling confidential employment eligibility, fingerprinting, and regulatory screening records preferred
Ability to serve in a regulatory-facing role requiring discretion, accuracy, and strict adherence to deadlines
DER experience strongly preferred or willingness to complete DER training upon hire
Ability to sit for extended periods while working on a computer
Ability to use standard office equipment including computers, phones, and printers
Ability to occasionally stand, walk, bend, or reach while organizing records or assisting with audits
Ability to lift and carry up to 20–25 pounds (files, manuals, office supplies)
Ability to move between office areas, training rooms, and aircraft hangars as needed
Ability to read and interpret printed and digital documentation
Ability to communicate clearly in person, via phone, and electronically

Responsibilities

Maintain and organize compliance records, manuals, certifications, and required regulatory documentation
Assist in preparation for internal, external, FAA, ARGUS, and customer audits
Track corrective actions and ensure follow-up items are completed within required timelines
Coordinate revisions and controlled distribution of company manuals, policies, and procedures
Monitor changes in applicable regulations and communicate updates internally
Administer 49 CFR Part 40.25 employment verification process, including drug and alcohol testing history requests for safety-sensitive employees
Coordinate FAA, TSA, and airport badging requirements including fingerprinting, background screening, and credentialing
Oversee company compliance with 14 CFR Part 120 / DOT drug and alcohol testing program requirements
Serve as company Designated Employer Representative (DER)
Coordinate random, pre-employment, post-accident, reasonable suspicion, return-to-duty, and follow-up testing
Maintain confidential drug and alcohol testing records
Coordinate with TPAs, collection sites, and MROs
Partner with Operations, Maintenance, Safety, HR, and Training departments
Performs other duties as assigned

Benefits

80% Company-Paid Premiums for Medical, Dental, and Vision coverage with access to nationwide provider networks
Flexible Spending Accounts (FSA) for healthcare and dependent care
Health Savings Account (HSA) option with tax-advantaged savings
Wellness Programs & Discounts including LifeMart and exclusive ID90 Travel deals
Paid Time Off starting at 2 weeks PTO plus 1 week of paid sick time annually
Life and Accidental Death & Dismemberment Insurance (company-paid)
Voluntary Benefits including accident, critical illness, identity theft protection, and hospital indemnity plans
401(k) plan with a 3% company match
Short- and Long-Term Disability (company-paid)
Additional Lifestyle Perks and travel discounts designed for the aviation industry