Compliance and Office Operations Coordinator

HC3 • Irondale, AL

3d • Hybrid

About The Position

The Compliance and Office Operations Coordinator oversees day-to-day facility and workplace operations across HC3 while providing key support for ongoing and cyclical compliance initiatives. By anchoring daily office management, physical security, and workplace hospitality alongside disciplined audit readiness and due diligence coordination, this role ensures HC3 maintains an efficient, welcoming, and compliant environment.

Requirements

• Keeps office, facility, and administrative activities organized while maintaining accurate and accessible records.
• Completes checklists, documentation, follow-up activities, and recurring deadlines with accuracy and care.
• Handles sensitive client, employee, vendor, and compliance information appropriately and professionally.
• Communicates clearly and professionally when working with clients, vendors, employees, and internal stakeholders.
• Manages routine operational needs while shifting attention appropriately when time-sensitive compliance or audit priorities arise.
• Builds cooperative working relationships across departments, facilities, clients, service providers, and vendors.
• Uses Microsoft Office applications and applicable business systems effectively to coordinate work and maintain records.
• Takes ownership of assigned responsibilities and identifies opportunities to strengthen office, facility, and administrative processes.
• Associate degree or equivalent combination of education and directly relevant experience.
• Two or more years of experience in office administration, facilities coordination, workplace operations, compliance coordination, audit support, vendor management, or a related administrative function.
• Experience coordinating office or facility needs, managing confidential records, maintaining documentation workflows, and meeting recurring administrative deadlines.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and shared document repositories.

Nice To Haves

• Bachelor’s degree in Business Administration, Operations, Compliance, or a related field.
• Experience supporting office or facilities operations in a regulated, security-conscious, or multi-site environment.
• Experience supporting System and Organization Controls (SOC) audits, control tracking, regulatory compliance activities, or vendor review processes.

Responsibilities

• Coordinate daily corporate office operations, including office supplies, workspace needs, visitor management, mail distribution, office communications, employee event support, building services, and general administrative support.
• Support corporate and remote facility needs by coordinating service requests, workspace and access needs, facility documentation, emergency preparedness activities, physical security administration, and related operational follow-up.
• Coordinate compliance administration and client due diligence support by collecting, maintaining, and distributing required compliance, audit, insurance, and business continuity documentation.
• Assist with vendor compliance reviews, contract administration, insurance tracking, documentation updates, record maintenance, and ongoing monitoring activities.
• Manage recurring compliance and control activities, including SOC-related administrative support, end-of-month checklists, evidence maintenance, exception tracking, corrective action coordination, and related audit-readiness support.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree