Complex Assistant Director of Finance

Sonesta Hotels•Milpitas, CA

23h•Onsite

About The Position

Sonesta International Hotels is the 8th largest hotel company in the U.S., with a diverse portfolio of over 1000 owned, managed, and franchised properties across eight countries. The company focuses on delivering service with passion and creating connecting experiences. The Complex Assistant Director of Finance is responsible for creating and executing business plans aligned with property and brand strategies, reporting to the Director of Finance. This role involves planning, organizing, directing, and controlling financial operations, ensuring asset security, maximizing ROI, providing timely and accurate reporting, and maintaining the integrity of management information systems in a decentralized accounting environment. Sonesta managers are expected to provide strategic vision, ensure tactical execution, and manage their departments to achieve revenue and profitability goals. The position emphasizes Sonesta’s Culture of Caring, focusing on creating positive moments for guests and team members. The ideal candidate is passionate about building and motivating teams and is a guest-focused, achievement-oriented leader.

Responsibilities

Assist the Director of Finance with preparation of the budget, strategic plan, payroll and goals for two locations, Sonesta San Jose & Sonesta Silicon Valley.
Perform or assist in the performance of month-end closing.
Input and reconcile all income for closing.
Prepare reports, verify trial balance, and run financial statements for management review.
Manage daily accounting activities for completion, including day-to-day operations and assignments of accounting staff.
Plan and organize work, communicate goals, and schedule/assign work to ensure all accounting standards are maintained.
Alert management of potentially serious issues.
Input general ledger entries and journal vouchers, as required.
Ensure all daily transactions are posted and updated in a timely manner and in accordance with generally accepted accounting principles.
Maintain control over bookkeeping functions for the hotel to include preparation and review of information posted to subsidiary ledgers as needed.
Prepare tax reconciliations, payments, reports and investigate, as needed.
Maintain necessary records and back up documents required to balance taxes.
Complete monthly, quarterly and annual tax filing as required by the state, city and federal agency.
Perform or assist in performing balance sheet reconciliations and bank reconciliations.
Participate in the taking of inventories and verification of extensions on a monthly basis.
Conduct monthly credit meetings and other monthly meetings and distribute minutes, as needed.
Review and verify accounts payable input and output, accounts receivable posting and billing, and maintain the daily income report, ensuring all necessary schedules are completed in a timely manner.
Manage other AP and AR-related duties such as controlling accommodation advance deposits; preparing monthly invoices, monitoring house banks/investments; analyzing/investigating cashiers’ overs and shorts, etc.
Complete Bi-weekly payroll.
Assist DOF in leading the accounting team to ensure the team meets their assigned deadlines, goals and performs their duties and assignments.
Lead from a position of support, care and clear direction.
Prepare daily, weekly and monthly reports in accordance with reporting calendars, ensuring that all reports are submitted on a timely basis.
Perform financial and statistical analysis, forecasting, and complete special projects as needed.
Promote teamwork and quality service through daily communication and coordination with other departments.
Audit payroll.
Supervise the Accounting department in the absence of the Director of Finance.
Interact with outside contacts: Guests – to resolve billing disputes and answer questions; to provide service to accounts.
Interact with outside contacts: Regulatory agencies – to ensure compliance with governmental regulations and contractual agreements as needed; to coordinate external audits.
May ensure other accounting staff members are properly trained and have the tools and equipment needed to effectively carry out their job functions.
May perform additional accounting functions such as reconciling gratuities for payroll, maintaining contract logs, auditing or approving payments to vendors or agencies, reviewing the work of Income Auditors and filling in for Director of Finance, as needed in their absence.
May assist with other duties as assigned.
Responsible for ensuring success through the eyes of employees, guests, and owners.
Utilize and collaborate with resources across different departments.
Capable of influencing employees to perform to their highest standard and establishing a trusting environment to enrich the culture.
Focus on the mission and well-being of the department, hotel and company.
Lead by example and operate with integrity and respect.
Inspire our team to embrace and demonstrate our values and GUEST People Standards.