Completions Clerk

SM-Energy Company•Midland, TX

18h•Onsite

About The Position

The Completions Clerk provides administrative and accounts payable support to the Completions department. This role is primarily responsible for accurate and timely processing of completions-related invoices and delivering general administrative support to field operations and management team. The Completions Clerk serves as a key point of coordination between field supervisors, vendors, and internal departments including Supply Chain, Accounting, and Engineering, ensuring invoices are coded correctly, approved efficiently, and records are maintained accurately.

Requirements

Proficient in Microsoft Office (Excel, Word, Outlook).
Experience with OpenInvoice required.
High School Diploma or equivalent required.
Minimum 1+ years of administrative or accounts payable experience required, preferably in the oil and gas industry.

Nice To Haves

Familiarity with Wellview or other oil and gas operations software preferred.
Associate's degree or coursework in Business Administration, Accounting, or a related field preferred.
Experience with invoice processing, vendor coordination, or field operations support preferred.

Responsibilities

Receive, review, and process completions-related invoices in OpenInvoice, ensuring accuracy of coding, AFE assignment, and cost center allocation.
Verify invoices against field tickets and Wellview; identify and resolve discrepancies with vendors or field supervisors in a timely manner.
Facilitate invoice approvals with Completions Superintendents, engineers, and management in accordance with authorization levels and approval workflows.
Track invoice status and aging; follow up with approvers and vendors to ensure invoices are processed within payment terms.
Maintain organized records of all invoices, field tickets, and supporting documentation for audit and reporting purposes.
Communicate with vendors regarding invoice disputes, missing documentation, and payment inquiries.
Provide day-to-day administrative support to the Completions Manager, Superintendents, and field team.
Maintain and organize departmental files, records, and databases including vendor files, contracts, and AFE documentation.
Coordinate logistics for departmental meetings, field visits, and team events including materials preparation as needed.
Prepare and distribute reports, spreadsheets, and presentations as requested by management.
Assist with onboarding administrative tasks for new hires and field consultants, including access requests and equipment coordination.
Assist with special projects and administrative tasks as assigned by the Completions Manager.
Serve as a point of contact for vendor inquiries and route communications to the appropriate personnel.
Liaise between field operations, accounting, and supply chain to ensure smooth information flow and timely resolution of administrative issues.
Maintain a professional and service-oriented approach when interacting with internal stakeholders and external vendors.