Complaint Coord I

Medline Industries, LP

4d•Onsite

About The Position

Responsible for supporting customers, end users, and sales representatives by accurately logging, managing, and resolving quality complaint issues in accordance with established procedures, regulatory requirements, and service-level expectations.

Requirements

High School Diploma or equivalent required.
Intermediate proficiency in Microsoft Excel, including functions such as SUM, formatting borders and columns, inserting charts, text wrapping, sorting, and setting headers, footers, and print scaling.
Intermediate proficiency in Microsoft Word, including use of headers, page breaks, page numbers, tables, and table formatting.
Strong ability to analyze information, prioritize details appropriately, and draw clear, concise conclusions.
Demonstrated experience providing customer service to both internal and external customers while meeting quality standards and supporting customer satisfaction expectations.

Responsibilities

Collect, review, and document all relevant information to accurately log product and quality complaints in the SAP Complaint Management System.
Process and manage complaints submitted through Zendesk and received via the Genesys phone queue.
Initiate and manage call tags, Salesforce notifications, customer credits, and replacement orders as required to support timely complaint resolution.
Ensure all complaints are properly documented, tracked, and closed within applicable systems.
Conduct required follow-ups on issued call tags at the 7-day, 15-day, and 30-day intervals to ensure timely resolution.
Generate Return Goods Authorizations (RGAs) and coordinate product returns as needed.
Distribute Customer Satisfaction Surveys and support follow-up as required.
Collaborate with Sales representatives to obtain necessary information for open or outstanding complaints, following established timelines and written procedures.
Maintain compliance with Quality System Regulations (QSR), ISO standards, and Medline policies and procedures.
Adhere to all written procedures and ensure accuracy and consistency in complaint handling.
Respond to customer and internal emails within 24 hours.
Complete all required training by assigned deadlines.
Meet established Service Level Agreements (SLAs) across SAP, Zendesk, and Genesys platforms.
Support audit readiness and successfully meet audit requirements.