Compensation Specialist

Alexandria City Pub Sch Dist•Alexandria, VA

2d•Onsite

About The Position

The Compensation Specialist is responsible for administering and supporting the school division's compensation programs. This includes processing new hires, reconciling data, resolving pay discrepancies, and maintaining salary scales and calendars within the Human Resources/Payroll System. This is a full-time, 12-month, 240-day support role within the Human Resources team at the ACPS Central Office.

Requirements

Bachelor’s degree in Personnel, Business Administration, or other related field preferred.
Three years’ experience in payroll, finance and/or human resources.
Strong personal computer skills with emphasis on Google Sheet and Microsoft Excel advanced functions.
Demonstrated competencies in problem solving, data analysis, organization, customer service and written/oral communication.
Demonstrated ability to work effectively with professional colleagues, professional organizations and community organizations.
Strong interpersonal skills and ability to work harmoniously and communicate effectively with various employee groups.
Criminal Justice Fingerprint/Background Clearance.
Tuberculosis Skin Test.
Public Health Compliance - Must follow safety and health protocols.

Nice To Haves

Public school personnel experience preferred.
Experience may be substituted for education.
Familiarity with Human Resources/Payroll information systems preferred.

Responsibilities

Administer compensation programs in compliance with prescribed policies for the purpose of ensuring fiscal accountability (e.g., entering data for new hire salary information, benefits and leave, updating Human Resources/Payroll system tables annually, contract renewals, salary improvements, salary notifications and contracts, stipends, summer school assignments, etc.)
Process varied and complex detailed pay calculations using salary data to be entered into the Human Resources/Payroll System (i.e., promotions, terminations, salary improvements, LWOP, etc.)
Coordinate annual salary notification and contract process and distribute to employees electronically, including performing annual step increase rollup process for all employees within the District per approved budget.
Create and maintain annual calendars and salary schedules and update Human Resources/Payroll System using prescribed guidelines.
Maintain standard operating procedures for the administration of compensation process for the Human Resources/Payroll system.
Participate in software upgrades to ensure the Human Resources/Payroll system functionality is operating effectively and efficiently.
Reconcile semi-monthly payroll to identify any compensation related issues and inactivate terminated employees in system to ensure data integrity.
Work closely with the Payroll, Budget/Finance departments to effectively facilitate compensation related activities in support of organizational goals and objectives.
Manage the HR Compensation email account to research and respond to internal and external customers.
Respond to written and verbal inquiries from a variety of internal and external sources for the purpose of resolving problems, providing information and/or referring to appropriate personnel and/or identifying the relevant issues.
Prepare standardized and ad hoc reports and related documents for the purpose of providing documentation and information to employees and other personnel as needed.
Participate in meetings as needed for the purpose of conveying and receiving information required to perform functions.
Assist other personnel as may be required for the purpose of ensuring an efficient and effective work environment.
Perform other duties as assigned.