Company Management Intern

JACOBS PILLOW DANCE FESTIVAL INC•Becket, MA

6d•$0 - $3,150•Onsite

About The Position

Company Management Interns play a pivotal role in the day-to-day operations of Jacob’s Pillow Dance Festival. Interns will take on a range of responsibilities focused on artist services, coordination, and hospitality, ensuring that all logistical aspects of festival performances and artist care run smoothly. Jacob's Pillow seeks four (4) Company Management Interns: One (1) Ted Shawn Theatre Company Management Intern One (1) Doris Duke Theatre Company Management Intern One (1) Henry J. Leir Stage Company Management Intern One (1) Events Company Management Intern Each intern will serve as the secondary pint of contact for their designated artists or companies. Interns will be responsible for supporting the logistics of performing companies or individual artists, and providing exceptional hospitality and care for them. Additionally they will support the Production Department by communicating and collaborating on any performance or artist-related needs.

Requirements

A demonstrated passion for company, stage, or event management, with an interest in supporting live performances and full scale artistic productions.
A strong commitment to fostering Inclusion, Diversity, Equity, and Accessibility (IDEA) in all aspects of work and communication.
Experience in project management, including organizing and executing logistical tasks with precision and efficiency.
Strong written and verbal communication skills, with the ability to craft clear, concise messages and materials.
Robust customer service abilities, with a focus on creating positive, welcoming experiences for artists, staff, and patrons.
Capacity to manage projects independently while also thriving in collaborative team environments.
Detail-oriented, organized, and confident to manage multiple tasks simultaneously.
A valid driver’s license, with a willingness to drive for work-related duties as necessary.
Willingness to learn unfamiliar processes, tasks, and skills
Public speaking to large groups for meetings, providing directions, and leading tours
Computer skills are beneficial in Google Suite, Word, Excel, Canva and Internet research.
Technology skills are beneficial including printing, copying, and laminating.
Committed to a culture of continuous learning and growth, with a focus on advancing Inclusion, Diversity, Equity, Accessibility, and Belonging efforts, while fostering a welcoming, equitable, and supportive environment where everyone feels valued.

Nice To Haves

Prior experience working with artists and technical staff in a live performance setting.
A proactive, creative, flexible, and solutions-oriented approach to challenges, with a commitment to teamwork and peer support.
Cultural competency and multilingual abilities are a plus, as this role involves working closely with a diverse group of artists and staff.
A positive, upbeat attitude with the ability to maintain composure, flexibility, and a sense of humor in a fast-paced, dynamic environment.

Responsibilities

Serve as the secondary point of contact, reporting to an Associate Producer, for each performing company at assigned theater or event, responding promptly to artists' needs as they arise.
Support all logistical arrangements for performing companies or individual artists, including housing, travel, and programming coordination.
Oversee artist hospitality services, including Green Room setup, artist welcomes, campus tours, craft services coordination, and artist thank you note/gift.
Assist in the planning and staffing of key special events, such as the Jacob’s Pillow Gala, Community Day, and Dance Parties.
Participate in cross-functional position rotations and role shadowing to gain insight into a variety of festival organizing and producing responsibilities.
Support calendar management by maintaining up-to-date schedules of performance company or individual artist logistics, including travel, artist meetings, rehearsal spaces, and performance times.
Create name tags for all Jacob’s Pillow staff, performing artists, dancers of The School, Artist Faculty, scholars in residence, and special guests on an ongoing basis.
Draft and distribute clear, concise email communications to performing companies or individual artists, outlining detailed logistical information and Festival expectations.
Conceptualize, research, and develop a special Programming-related project, contributing to systems improvement, artist experience, IDEA initiatives and/or research and preservation.
Provide on-site support by responding to general inquiries, assisting patrons, and transporting patrons via golf carts as needed.
Perform data entry, maintain and update spreadsheets, and track progress on assigned tasks to ensure efficiency and accurate documentation.
Work collaboratively with the Jacob’s Pillow team to ensure the safety, comfort, and overall experience of both artists and patrons throughout the Festival.
Continuous learning opportunity and advanced exposure in the areas of contract writing, performance producing and advancing, transportation and housing booking, international visa processing, and stage production. Additional learning opportunities identified in collaboration with interns and Programming staff.
As a member of the intern class, you will be required to participate in general festival-related duties that aim to broaden your scope and understanding of the various arts administration roles that exist within this field as time allows and requirements evolve. These will include but are not limited to giving campus tours, golf carting patrons, handing out tickets at will call and other ways to interact with guests, moving chairs, setting up for events, errands, and transporting artists. Training will be provided prior to participation in these activities, and while these duties will be a part of your overall experience, you will still spend the majority of your time within your primary assigned role.
5-8 hours a week will be dedicated to participating in weekly seminars, career building conversations, attending dance classes, lectures, and performances.