(Casual Hire) Community Outreach Coordinator (CTAHR/NREM)

University of Hawaii • Honolulu, HI

6d • Onsite

About The Position

Applicants seeking short-term or part-time work with the University of Hawai’i may apply for Casual Hire appointments, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits provided to regular Board of Regents or Civil Service employees. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees. This position is subject to availability of funding and renewal is contingent upon satisfactory performance, staffing requirements, and/or availability of funding.

Requirements

• Possession of a baccalaureate degree in Business, Communications, Liberal arts and 1 year(s) of progressively responsible professional experience with responsibilities for event organization and/or administrative support; or any equivalent combination of education/training or professional work experience.
• Functional knowledge of principles, practices, and techniques in event organization and/or administrative support demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with event organization and/or administrative support.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in event management and/or administrative support processes.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer, apply word processing software.

Responsibilities

• Co-plan and execute a Nature-Based Solutions Exposition alongside the Principal Investigator (PI) and leadership team; direct on-site event operations, including registration, AV logistics, and post-event summaries.
• Oversee venue selection, catering, printing, and vendor contracts within budget constraints, ensuring full compliance with University of Hawai’i (UH) purchasing policies.
• Expedite end-to-end travel logistics, compiling travel requests, processing fiscal transactions, and completing post-travel reconciliations.
• Lead guest speaker coordination and community knowledge holder engagement; maintain master participant records and process honoraria distributions in compliance with institutional guidelines.
• Draft post-event reports, track participant engagement, and perform other key administrative duties as assigned.
• Other duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level