Community Manager

Associa•Town of Fishkill, NY

8d•Onsite

About The Position

The Community Association Manager (CAM) helps the company grow by assisting Condominium Boards in discharging their duties and responsibilities. The role involves proactively supporting and counseling Boards in complying with legal requirements and identifying industry "best practices," while ensuring the highest ethical standards in management. The CAM serves as the primary point of contact for Condo Board members and attends various meetings, including monthly Board meetings (typically held in the evening), Annual, Budget, and Special meetings. Key duties include preparing meeting agendas and board packages, managing budget and finance responsibilities such as budget preparation and overseeing expenditures, vendor management, and overseeing the development of bid specifications for contractors. The role also involves recommending professionals or contractors when needed, being available for on-call personnel for emergency maintenance, and conducting regular site visits. The CAM must be able to comprehend governing documents and the day-to-day administration of properties, and delegate tasks to office staff while partnering with them on important matters. First-hand experience with Community Associations is desired.

Requirements

Experience with Condominium Management is highly preferred, related experience is required.
Ability to learn quickly, navigate a shared filing system and use industry specific software.
Function and thrive in a team-based environment.
Organizational and planning - must be able to plan, organize, schedule and budget in an efficient, productive manner, focusing on key priorities.
Communication skills - must respond professionally and timely in a clear and concise manner.
Must be able to work in a fast-paced environment.
Must be diplomatic in approach with clients and colleagues.
Calm under pressure - must maintain stable performance when under heavy pressure or stress.
Proficiency in Windows and Microsoft products.
Background Check required for licensing.

Nice To Haves

First-hand experience with Community Associations is desired.

Responsibilities

Assist Condominium Boards in discharging their duties and responsibilities.
Proactively support and counsel Boards in complying with legal requirements and identifying industry “best practices.”
Ensure management is being provided with the highest ethical standards.
Serve as the primary point of contact for Condo Board members.
Attend Monthly Board meetings for portfolio, typically held in evening hours.
Attend Annual, Budget and Special meetings.
Create meeting agendas and board packages in accordance with portfolio's meeting schedule.
Budget and Finance Duties which include the preparation of budgets, overseeing expenditures, etc.
Vendor management.
Oversee development of bid specifications for contractors and work performed.
Recommend the service of professionals or contractors where required.
Available to on-call personnel for assistance with emergency maintenance items.
Conduct regular site visits for portfolio.
Be able to read and comprehend governing documents and the day-to-day administration of properties in portfolio, including the terms of the management agreement.
Delegate tasks to office staff, and partner with them on important matters.