Community Development Program Coordinator, (A263950-1), 207, Lafayette Tiny Homes

City of Laredo•Laredo, TX

13d•Onsite

About The Position

This position is grant funded and its continuation is solely dependent on the availability of grant funds. The Community Development Program Coordinator performs administrative and program coordination work in support of housing programs. This role involves coordinating and monitoring assigned projects and grant-funded activities to ensure compliance with applicable requirements, federal guidelines, contracts, and procedures. Responsibilities include reviewing applications, project files, eligibility documentation, invoices, and contractor payment requests for completeness and compliance. The coordinator will liaise with contracts, staff, applicants, and other partners, monitor project status, conduct project closings, and support project closeout. The role also entails maintaining program information and responding to inquiries from internal and external contacts. This position requires organization, attention to detail, sound judgment, and the ability to interpret and apply program and grant requirements.

Requirements

Bachelor’s degree from an accredited college or university in Business Administration or a related field
At least four (4) years of experience in program administration, project coordination, grant management, housing programs, financial administration, or related fields including experience in budgeting, procurement, accounting, compliance, or contract administration.
Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment.
Ability to communicate effectively both orally and in writing in the English language and orally in the Spanish language.
Ability to maintain a valid Texas Drive License and a good driving record.
Ability to comply with all City of Laredo policies, procedures, rules, and regulations.
Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of the position.

Nice To Haves

Knowledge of housing programs, grant administration, and applicable federal, state, and local requirements.
Knowledge of program and project administration, planning, development, and compliance practices.
Knowledge of administrative methods, procedures, records management, and office practices.
Knowledge of methods for collecting, organizing, analyzing, and presenting program, financial, and statistical information.
Knowledge of basic accounting principles and financial management practices applicable to grant-funded programs.
Knowledge of contract administration, reimbursement processes, and financial documentation.
Ability to exercise sound judgment, initiative, and discretion in carrying out assigned responsibilities.
Ability to establish and maintain effective working relationships with staff, applicants, contractors, sub-recipients, agencies, and the public.
Ability to coordinate the efforts of various agencies, contractors, partners, and other interested parties toward common program goals.
Ability to plan, organize, prioritize, and manage multiple assignments and deadlines.
Ability to review, interpret, and apply program guidelines, contracts, policies, and applicable laws and regulations.
Ability to collect, analyze, and present program information.
Ability to use computers, databases, spreadsheets, word processing software, IDIS, and other applicable technology.
Ability to prepare and deliver presentations and communicate information effectively to individuals and groups.
Ability to understand and follow the City's Cash Handling Policy procedures.
Ability to understand and follow directions and work effectively under the supervision of a supervisor.
Ability to respond to public inquiries and complaints in a professional and courteous manner.
Ability to represent the City of Laredo in a positive and professional manner.
Must be able to function in a principle-based organization that has a culture built on character and core values.

Responsibilities

Reviews applications and project files for eligibility, completeness, accuracy, and compliance with applicable program requirements.
Reviews and processes contractors/sub-recipients request for reimbursements and supporting documentation.
Assists with preparing files for review, board approvals, and the bidding process.
Prepares loan documents and conducts project closings.
Manages delinquent accounts.
Inputs, updates, and monitors program activities in IDIS and other applicable systems.
Assists with remote and/or on-site monitoring of sub-recipients.
Coordinates and administers assigned programs, projects, or functions and monitors activities for compliance with applicable laws, regulations, policies, budgets, contracts, and program requirements.
Monitors project schedules, required documentation, and completion of program activities; follows up on outstanding items and supports project closeout.
Prepares, maintains, processes, and distributes program, financial, statistical, legal, and other documents necessary for the operation of assigned programs; ensures such documents and activities comply with applicable local, state, and federal laws, regulations, contracts, and program requirements.
Provides administrative support by preparing and processing purchase requisitions, billings, and other program related documents; reviews information for accuracy and compliance with applicable policies and procedures.
Assists with preparing correspondence, memorandums, newsletter items, status reports, presentations, and Council communications, and other documents as needed.
Identifies operations or policy issues; gathers and analyzes information and assists in developing recommendations and methods for implementation.
Maintains accurate program, project, financial, and grant records and filing systems.
Serves as the representative of the program or project as required; attends meetings, committees and community events as needed.
Responds to public inquiries and complaints and coordinates with appropriate staff to address and resolve concerns.
Explains departmental and program operations, requirements, and procedures to applicants, residents, community groups, and other contacts.
Coordinates and participates in special projects as directed; reviews and assists with implementing policies, procedures, and program guidelines and communicates applicable information to staff and program participants.
Maintains effective communication and working relationships with staff, applicants, contractors, visitors, and other business contacts.
Reviews the eligibility, completeness, and compliance of project files for assigned programs.
Assists with reviewing applications, contracts, leases, legal instruments, tax records, and other related documents.
Submits eligible applications for funding; follows up on pending applications, communicates application status, and obtains additional documentation as needed.
Assists with outreach, marketing, and public information efforts for department programs.
Prepares purchase requisitions for materials, supplies, and services as needed.
Processes payments, receipts, and cash deposits in accordance with the City's Cash Handling Policy.
Assists with grant administration, audits, monitoring, reporting, and special projects as directed.
Cross-trains and provides support to other housing programs or divisions as needed.
Follows all rules of telephone courtesy and customer service standards in all telephone communications.
Will be required to drive a City vehicle for City business only.
Performs other duties as assigned.