Community Coordinator

Siteimprove•Bellevue, WA

8d•Onsite

About The Position

We are seeking a dynamic and dedicated Part-time Community Coordinator to join our Bellevue office, supporting the roughly 20 employees based in the Bellevue area, and playing a pivotal role in both office management and community engagement initiatives. This role involves approximately 60% office management responsibilities and 40% community-building efforts, making it an ideal opportunity for those passionate about blending office administration with creating an inclusive and thriving work environment.

Requirements

Proven experience in office management, administration, or related roles.
Passion for diversity, equity, and inclusion, with a desire to contribute to a more inclusive workplace.
Strong organizational and multitasking skills, with an eye for detail.
Excellent communication and interpersonal skills, with the ability to collaborate across teams.
Self-motivated and proactive attitude, with the ability to work both independently and as part of a team.
Committed to cultivating a workplace culture that values inclusion and community.

Nice To Haves

Previous experience in organizing and facilitating inclusive community events.
Proficiency in using collaboration tools such as Microsoft Teams, Slack, or similar platforms.
Demonstrated commitment to continuous learning and staying updated on office culture best practices.
Experience working in a fast-paced tech or SaaS environment.
Knowledge of relevant software tools for office management and event planning.
Creative mindset with the ability to think outside the box when developing community engagement initiatives.
Strong analytical skills to measure the effectiveness of DEI and community programs.
First Aid Certification.

Responsibilities

Maintain the overall functionality, appearance, and cleanliness of the Bellevue office, including common areas such as conference room and the kitchen
Provide virtual Holiday / Sickness cover for facilities for the Bellevue office, ensuring consistent standards.
Manage inventory of office supplies and equipment including printers and shred boxes.
Support office deliveries and daily mailings.
Serve as primary contact for facilities and building management, liaise with external vendors, take lead on maintenance needs, compliance, and safety.
Administer Kadence to manage flow of desk reservations and permanent desk assignments.
Manage general office communications including but not limited to breakfast and lunch orders, internal surveys, etc.
Generation of Si ID Cards for new hires and visitors, liaising with Si Security Team for programming.
Manage content updates of Siteimprove Intranet Site for Bellevue Office (Sintra).
Generating expense reports.
Coordinate and finalize visitor schedules, including communication and access preparations (badges, desk/office reservations).
Organize and support in-office community and team-specific events, including happy hours, anniversary celebrations, global celebrations, etc.
Coordinate office events, meetings, and conferences, handling logistics, meeting room scheduling, and setup.
Support seamless onboarding and offboarding processes by warmly welcoming onsite new hires, aiding in onboarding, including IT/desk setup and distributing swag boxes, as well as efficiently retrieving equipment during employee terminations.
Engage in promoting inclusive practices and helping all employees feel connected.
Foster cross-functional collaboration to align community-building with overall company goals.
Aid with ad-hoc HR projects when required.