Community Coordinator- Temporary Housing Payment Analyst

City of New York • New York City, NY

3d

About The Position

The Department of Housing Preservation and Development (HPD) oversees housing standards across all 3.7 million homes in New York City. As the nation’s largest municipal housing agency, HPD is responsible for building and preserving affordable housing, protecting tenants from harassment and displacement, and holding landlords accountable across the five boroughs. Under Commissioner Dina Levy and the Mamdani Administration, HPD is pursuing an ambitious housing agenda focused on the needs of New York’s tenants. With a broad set of tools including standards enforcement, tenant resources, and the creation of new affordable housing, HPD is committed to making New York City a more affordable place for renters and homeowners alike. The Office of Finance and Administration (OFA) leads the agency’s effort with the planning and management of the agency's resources and advises the Commissioner and senior team on how to improve efficiency and allocate funding to carry out HPD's mission. The financial segment of OFA is comprised of the Budget, Capital Planning, and Fiscal Affairs. These three divisions, work in conjunction to provide centralized support, consultation, and oversight on a broad range of financial issues for the entire agency. The Fiscal Accounts Payable Unit is responsible for processing all payments to vendors for goods and services rendered to HPD. The unit ensures all accounting practices conform to the NYC Comptroller’s Directives, federal standards, New York City Charter, and The Procurement Policy Board Rules Prompt Payment Guidelines. The selected candidate will play a key role in the payment process to ensure that all vendor payments are paid in a timely manner and will serve to help maintain a smooth workflow avoiding any backlogs.

Requirements

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Nice To Haves

• Highly organized with ability to handle multiple priorities and deliver assignments on time.
• Must be hands-on, disciplined, and detail oriented with ability to work independently in a high-volume environment.
• Must have accounts payable experience.
• Must be able to multitask.
• Experience in use of Microsoft Office Suite, HPD Info (Agency Legacy System) and the City s Financial Management System (FMS) are a plus.

Responsibilities

• Thoroughly review all billing packages – American National Red Cross, Hotels, Shelters, Temporary Agencies, Three Quarter houses, Storage etc.
• Using collected data accurately generate payment vouchers in Microsoft Access, HPD Info, HHS Accelerator or any legacy system being used to create vouchers.
• Prepare lien package and maintain a record of all lien’s payment receipts.
• Report Vacate expenses to NYC Department of Finance (DOF) adhering to the Local Law 159.
• Check that all charges transferred to DOF as per Local Law 159 utilizing DOF website or PTS Systems.
• Review FMS and all applicable systems to verify funds availability.
• Answer all inquiries in a timely and efficient manner

What This Job Offers

• Career Level: Entry Level