Community Association Manager, Portfolio

Florida Property Management Strategies LLC•Miami, FL

About The Position

Community Association Manager Department/Location: Property Management Reports to: Regional Manager/Chief Operating Officer Job Status: Full-Time FLSA Status: Exempt Come join Florida Property Management Services at our main office, we'd LOVE to have you!! Job Purpose The Community Association Manager is responsible for overseeing the daily operations, financial management, and resident relations of assigned communities. This role ensures compliance with governing documents, state regulations, and company policies while providing exceptional service to homeowners, board members, and vendors. The manager acts as the primary liaison between the association’s Board of Directors and service providers, fostering a positive living environment and maintaining property value.

Requirements

Strong leadership and customer service skills.
Excellent problem-solving and conflict resolution abilities.
Proficiency in Microsoft Office and property management software.
Ability to read and interpret financial statements and legal documents.
Previous experience in community association management or property management preferred.
Working knowledge of HOA and condominium association regulations.
CAM License is a MUST HAVE (or ability to obtain as required by state law).
Valid driver’s license.
Ability to sit, stand, and walk for extended periods.
Capability to lift up to 25 lbs. and navigate property grounds.
Flexible availability, including occasional weekends and evenings as required for meetings and emergencies.

Nice To Haves

Previous experience in community association management or property management preferred.

Responsibilities

Ensure the community operates in compliance with association governing documents and applicable regulations.
Implement and enforce association policies, rules, and regulations in collaboration with the Board of Directors.
Oversee maintenance programs, vendor contracts, and community improvement projects.
Serve as the primary contact for the Board of Directors, attending meetings and providing professional guidance.
Facilitate open communication with homeowners and address inquiries, complaints, and concerns.
Assist in organizing and conducting board and annual meetings following Robert’s Rules of Order.
Develop and manage annual operating and reserve budgets in alignment with community goals.
Monitor financial statements, approve expenditures, and manage association funds responsibly.
Oversee assessment collections, delinquency tracking, and legal proceedings for non-payment.
Solicit, evaluate, and negotiate contracts for community services, ensuring quality and cost-effectiveness.
Supervise vendor performance and ensure timely completion of services.
Prepare and present management reports, financial updates, and operational recommendations.
Maintain organized records, including contracts, insurance policies, and board meeting minutes.
Ensure timely updates to resident communication channels, including newsletters and websites.