Community Association Bookkeeper

City Property Management•Phoenix, AZ

1d•Onsite

About The Position

City Property Management is a leader in full-service HOA management with innovative technology and a stellar team. With more than 40 years in the business and over 150 full time employees, they pride themselves on providing the best HOA management experience possible. The Community Association Bookkeeper is responsible for managing the full financial operations for a portfolio of Homeowners' Associations (HOAs). This includes maintaining accurate accounting records, producing monthly and annual financial reports, and ensuring the timely processing of all financial transactions. The ideal candidate brings strong technical accounting skills, excellent attention to detail, and the ability to manage competing deadlines independently. Clear communication with community managers, board members, and external stakeholders is essential.

Requirements

Minimum 3 years of accounting or bookkeeping experience in construction, real estate development, or HOA management preferred
Full-cycle accounting proficiency
Strong verbal and written communication skills
Proficient with accounting software, Microsoft Office, and standard business applications
Ability to build and maintain positive working relationships with colleagues, clients, and vendors
Demonstrated ability to handle confidential and sensitive financial information with discretion
Self-directed with strong organizational skills and the ability to meet strict deadlines
Reliable, professional, and adaptable to varying workloads and schedules

Responsibilities

Maintain accurate accounting records, files, and documentation in an organized and audit-ready manner
Manage daily cash receipts, post to appropriate accounts, and maintain bank deposit records in chronological order
Perform journal entries, general ledger adjustments, and account reconciliations
Prepare and distribute monthly financial statements in accordance with the financial reporting calendar
Reconcile accounts payable and receivable summaries on a monthly basis
Process accounts payable disbursements twice monthly or as needed
Conduct monthly, quarterly, and annual ACH reconciliation and reporting
Ensure accurate and timely posting of recurring payments – including utilities, management fees, and reserve contributions – to maintain precise bank balances
Report accounting discrepancies or irregularities to management promptly
Collaborate with community managers, board members, and vendors to support accurate and timely financial operations
Perform other duties as assigned