Community Administrator

Greystar • Woodstock, ON

3d • CA$55,000 - CA$65,000 • Onsite

About The Position

The Community Administrator supports and assists the property manager in overseeing and managing the financial facets of the communities by completing accounting and bookkeeping tasks. Verifies and processes invoices and purchase orders for payment and assists in other accounting and financial transactions as necessary.

Requirements

• Demonstrated ability to read, write, and communicate effectively to comprehend and complete legal documents, and answer questions about the property’s financial operation.
• Demonstrated proficiency in Internet, word processing, spreadsheet, and database management programs in order to complete required reports and employment documents.
• Strong proficiency in using property management software (preferably Yardi and/or One Site).
• Demonstrated understanding of property operations and, in particular, of lease terms and lease enforcement, including collections.
• Employment history that demonstrates the application of property management, accounting, and customer service background sufficient to assist in managing the day-to-day operation of an apartment community, resolving customer complaints and issues, complete financial records, documents, and reports

Responsibilities

• Completes the daily transactions and tasks related to the financial operation of the community by collecting and posting rent, fees, and other payments, preparing daily bank deposits and reconciling bank accounts, preparing financial reports, and processing invoices and payables.
• Reviews resident files and accounting records to determine unpaid and/or late fees owed, communicates to residents regarding outstanding balances, implements procedures for collecting on delinquencies, and enforces the lease to maximize revenue.
• Follows the Company’s established procedures related to evictions by following proper notice requirements, evicting residents, and representing the property as required in court hearings and eviction proceedings.
• Processes resident move-outs by reviewing lease terms and notice requirements, applying appropriate deposit and lease cancellation fees, if applicable, and processing the disposition in accordance with established procedures and legal requirements. Apply move-out charges to the account from the final inspection.
• Receives, verifies, and processes invoices, purchase orders, and other bills to be paid by researching discrepancies and duplicates with vendor(s), balancing ledger accounts, and issuing checks as needed.
• Assists in setting up new vendors, contractors, and other service providers for payment, contacts vendors and others as needed to research and resolve invoice and payment disputes, and issues payments.
• Completes various financial, accounting, administrative, and other reports and analyses, and performs other duties as assigned or as necessary.
• Reviews utility billing resident charges to approve and address high, low, and no-read accounts.

Benefits

• May be eligible to participate in a quarterly or annual bonus program based on individual and company performance (Corporate Positions).
• May be eligible to participate in weekly, monthly, and/or quarterly bonus programs (Onsite Property Positions).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed