Communications Specialist, CEO Office

Avathon•Pleasanton, CA

2d•$50,000 - $65,000•Onsite

About The Position

This is not a typical entry-level role. As a Communications Specialist in the CEO Office, you will work directly with the CEO and the senior leadership team helping drive clarity, alignment, and execution at the highest level of the company. You will operate at the intersection of strategy, communication, and execution, ensuring the CEO’s priorities translate into action across the organization. If you’re someone who thrives in fast-moving environments, obsesses over details, and wants to learn how a high-growth AI company is run from the inside - this role is for you.

Requirements

Bachelor’s degree in communications, Marketing, Business, Journalism, or related field
0–2 years of experience
Exceptional writing, editing, and storytelling ability

Nice To Haves

Experience supporting executives or leadership teams
Strong interest in AI, emerging technology, or startups
Highly organized with obsessive attention to detail
Ability to thrive in ambiguity and move quickly without losing precision
Professional presence, sound judgment, and discretion

Responsibilities

Craft high-impact emails, memos, and company-wide communications on behalf of the CEO
Own and optimize the CEO’s calendar prioritizing what matters most
Coordinate high-stakes meetings, including email introductions and scheduling across stakeholders
Coordinate CEO travel logistics and expense management
Ensure all meetings are set up for success with prep materials distributed 48 hours in advance
Track critical action items and follow-ups nothing falls through the cracks
Prepare detailed briefing documents for meetings with customers, investors, and partners
Identify bottlenecks in internal workflows and proactively surface solutions
Support ongoing internal operations reviews and leadership cadence meetings
Drive cross-functional alignment by ensuring clarity in priorities and execution
Act as a connective layer across teams keeping information flowing and decisions moving
Create high-quality content including CEO LinkedIn posts, blogs, and internal newsletters
Attend key internal meetings alongside the CEO and leadership team to capture sharp, structured notes and distill them into actionable summaries
Track decisions, owners, and deadlines to ensure momentum continues after meetings
Support company-wide communications such as town halls and major announcements
Assist with PR coordination, media opportunities, and speaking engagements for the CEO office