Communications-Coordinator

Puyallup Tribe of Indians•Tacoma, WA

11d•Onsite

About The Position

Under the general direction of the Director, this position is responsible for providing administrative support to Director and department staff. Position will assist Director with coordination of department duties, Tribal Newspaper, media relations, digital media, etc.

Requirements

HS Diploma/GED required.
Associate’s Degree in a related field is preferred, and two years of experience in administrative support to a senior level executive; or equivalent combination of education and experience.
Knowledge of and work experience in Accounting functions is preferred.
Intermediate to advanced skills in Microsoft Word and Excel required.
Must have experience in maintaining confidentiality of sensitive information.
Must demonstrate and stay up to date on knowledge of privacy, contempt and defamation laws.
Must be able to work long hours and carry an unpredictable schedule.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of the organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Demonstrates good judgment and acts responsibly to avoid endangering anyone working in, or working with, the department.
Must have and maintain a valid and unrestricted Washington State driver’s license and proof of insurance.
Driver’s License restrictions must not prevent the employee from complying with the Tribe’s Vehicle Use Policy or driving a GSA vehicle.
Must have reliable transportation.
Must demonstrate strong communication skills, both written and oral.
Must demonstrate an eye for detail.
Must be able to multi-task and set priorities.
Requires the ability to operate a personal computer, multi-line telephone, calculator, facsimile and photocopier.
Requires the ability to read, write, communicate, and interpret information accurately in English.
Requires the ability to concentrate and consistently produce accurate work.
The employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
The employee frequently is required to stand and walk.
The employee is frequently required to stand and stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 50 pounds.

Nice To Haves

Associate’s Degree in a related field is preferred.
Knowledge of and work experience in Accounting functions is preferred.

Responsibilities

Provides administrative and technical assistance to the Communications Department.
Answers and routes a high volume of incoming calls and messages using proper etiquette.
Follows up as necessary.
Provides timely information and direction to tribal membership and clients regarding requested and available services.
Responsible for making and distributing photocopies and facsimiles.
Receives and distributes incoming mail.
Properly and accurately logs all incoming/outgoing mail.
Logs and tracks forms submitted to other departments for signature.
Collects and logs incoming correspondence.
Takes a lead on scheduling meetings.
Prepares agendas, minutes, and packages for dissemination to the attendees.
Prepares agendas and takes minutes for meetings.
Composes highly confidential correspondence and other forms of communication as requested.
Edits and reviews materials prepared by others when directed by the Director.
Prepares and manages Requests For Proposals, bids, etc.
Schedules and coordinates vendor services (such as designers, photographers, etc.).
Manages communications director’s calendar, necessary travel, etc.
Prepares/collects department time cards, invoices, Action Request Forms, etc.
Manages office supplies, etc.
Coordinates and edits ads, directory listings and similar content for Tribal Newspaper.
Coordinates and edits online, print and email event calendars.
Researches and responds to external and internal requests for information from general-inquiry email, telephone and other channels.
Answers questions, routes or coordinates responses.
Supports news media relations by tracking media coverage, maintaining media log and media lists, entering Tribal events into news media calendars, etc.
Assists with digital media as needed, such as by creating posts and monitoring social media feeds.
Gathers photographs, answers or other information as needed.
Distributes press releases, Tribal Announcements, Tribal News, and similar publications; coordinates surveys; supports Membership meetings and other outreach events.
Contributes to special projects such as by coordinating and staffing outreach events, coordinating special mailings, coordinating and tracking award applications and nominations, etc.
Performs other duties as assigned.