Communications Assistant - Part Time

Metropolitan Family Services • Chicago, IL

8d • $24 - $27 • Onsite

About The Position

Metropolitan Family Services (MFS) is seeking a part-time Communications Assistant for its Southeast office in Chicago. MFS is dedicated to empowering families to learn, earn, heal, and thrive, acting as an engine of change since 1857. This role offers an opportunity to make a significant impact beyond a company's bottom line.

Requirements

• Advanced skills in computer software, including Office Suite, SharePoint, OneDrive, Lucid Chart, and Canva.
• Excellent oral and written communications skills, including knowledge of grammar and spelling.
• Ability to compose documents and letters and to proofread and edit documents as needed.
• Excellent project management and time management skills.
• Demonstrated ability to take initiative and anticipate the needs of the Executive.
• Ability to work both individually and as a team member in a highly complex and fast-paced environment.
• Excellent tact, consideration, and good judgment in dealing with a wide range of the public.
• Ability to work effectively with diverse individuals and groups.
• Demonstrated success in increasing levels of management roles, including supervision of management staff and oversight of domestic violence services.
• Satisfactorily pass all relevant screenings and criminal background checks.
• Driving for work preferred with a personally owned vehicle.
• Travel between sites required.

Nice To Haves

• Bachelor’s degree and 2+ years of experience preferred
• Bilingual in Spanish, preferred.

Responsibilities

• Manages external electronic communications, coordinates attendance, and other tasks related to meetings.
• Works with material frequently of a highly sensitive and confidential nature.
• Makes frequent contacts with Community Board, management staff, business, donors, government, and community leaders, requiring tact and non-judgment.
• Coordinates arrangements and materials for Community Board meetings, staff meetings, and other meetings for the Executive, interacting with related staff and Board members.
• Drafts letters and develops or updates materials, including composing routine letters for the Executive.
• Types, formats, and may draft manuscripts, reports, and other key documents, exercising care to watch for discrepancies and ensure consistency.
• Attends meetings, greets attendees, provides assistance, and takes minutes at designated meetings, publicizing them within the requested timeframe.
• Coordinates documentation of all center staff and client events.
• Works with center leadership to develop regular content for newsletters and social media platforms, highlighting success stories and programmatic information.
• Maintains a log of center accomplishments, new programs, client counts, and center-based initiatives.
• Maintains membership and subscriptions for the Executive or the center.
• Processes and ensures payment of invoices for expenses generated by the Executive or designate.

Benefits

• Medical Coverage
• Dental Coverage
• Vision Coverage
• Metropolitan Family Services contributions of $2,000 to individual, and $4,000 to family, HSA accounts, pro-rated to your benefits start date.
• FREE General Medicine and Behavioral Health Teladoc services provided to all team members.
• Ascensus 401K plan services with a 4% employer match, vested at 100% on day one of eligibility.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: Associate degree