Communications Assistant - Part Time

Metropolitan Family Services • Chicago, IL

1d • Onsite

About The Position

Metropolitan Family Services (MFS) is seeking a Part-Time Communications Assistant for their Southeast office in Chicago. MFS is an organization that empowers families to learn, earn, heal, and thrive, with a strong emphasis on community. This role is ideal for someone looking to make a significant impact beyond a company's bottom line.

Requirements

• Excellent skills in a wide array of computer software, including Office Suite, SharePoint, OneDrive, Lucid Chart, and Canva.
• Excellent oral and written communications skills, including knowledge of grammar and spelling, and ability to compose documents and letters and to proofread and edit documents as needed.
• Excellent project management and time management skills.
• Demonstrated ability to take initiative and anticipate the needs of the Executive.
• Ability to work both individually and as a team member in a highly complex and face-paced environment.
• Excellent tact, consideration, and good judgement in dealing with a wide range of the public.
• Ability to work effectively with diverse individuals and groups.
• Bachelor’s degree in business or related field and 2+ years of recent office experience with increasing and multiple levels of responsibility.
• OR High School Diploma or equivalent education
• Minimum of 5+ years of experience in secretarial work required.
• Satisfactorily pass all relevant screenings and criminal background checks.
• Driving for work preferred with a personally owned vehicle.
• Travel between sites required.

Nice To Haves

• Demonstrated success in increasing levels of management roles, including supervision of management staff and oversight of domestic violence services.

Responsibilities

• Working independently arranges regular constituent meetings, coordinates supervisor and staff meetings and meetings with outside organizations.
• Manages external electronic communications, coordinates attendance, and other tasks related to the meetings, as needed.
• Works with material frequently of a highly sensitive and confidential nature.
• Make frequent contacts with Community Board, management staff, business, donors, government, and community leaders, always requiring a tactful approach and often a high degree nonjudgement.
• Coordinates arrangements and materials for Community Board meetings, staff meetings, and other meetings for the Executive.
• Interacts with related staff and Board members.
• Drafts letters and develops or updates materials.
• Composes routine letters for the Executive.
• Using a high degree of judgement brings a wide range of matters to the Executive for timely attention.
• Identifies problems and issues affecting agency operations and program service delivery, interdepartmental work, etc.
• Types, formats, and may draft manuscripts, reports, and other key documents, frequently confidential in nature, exercising care to watch for discrepancies, inadvertent oversights, and consistency with organization procedures and practices.
• Attends meetings, greets attendees, and provides assistance as needed.
• Takes minutes at designated meetings and publicizes those minutes within the timeframe requested.
• Coordinates documentation of all center staff and client events
• Works with center leadership to develop regular content for newsletter and social media platforms highlighting success stories and programmatic information and education.
• Maintain log of center accomplishments; new programs, client counts, center-based initiatives.
• Maintains membership and subscriptions for the Executive or the center.
• Processes and ensures payment of invoices for expenses generated by the Executive or designate.

Benefits

• Medical Coverage
• Dental Coverage
• Vision Coverage
• HSA accounts with employer contributions ($2,000 individual, $4,000 family, pro-rated)
• FREE General Medicine and Behavioral Health Teladoc services
• Ascensus 401K plan services with a 4% employer match, vested at 100% on day one of eligibility.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level