Communications Assistant B (Scribe)

McGill University•Montreal, QC

6d•Onsite

About The Position

The role of a scribe is to support the exam process for a student who is taking their exams with accommodations at Student Accessibility and Achievement. The scribe is responsible for the physical writing/reading of exam responses on behalf of the student dictating their answers. Scribes are responsible for writing down verbatim what a student dictates during an examination, and reading aloud the response, if requested, for student verification of the scribed text. A scribe is required to have legible handwriting and be proficient in English in order to provide an accurate and legible record (handwritten or typed) from the personal dictation of a student in examination. A scribe does not provide clarification, guidance or opinion during the exam writing process. The scribe may ask the student to spell non-common and discipline specific terminology. Scribes may be asked to read back material to the student on a one-to-one basis. Scribes might also be asked to draw diagrams and use symbols. Therefore, depending on the subject area and if deemed appropriate by Student Accessibility and Achievement, a scribe may be required to have a background in the subject area they are scribing for.

Requirements

Ability to exercise discretion and confidentiality at all times
Superior and clear communication and listening skills
Have a positive attitude towards equality and access.
Be sensitive and respectful to the needs of students with various learning styles and from diverse educational, social and cultural backgrounds
Be reliable, punctual and respect professional boundaries at all times
Accurate and proficient typing and/or legible handwriting skills (sample may be required)
Ability to write verbatim only what the test-taker says
Responsive to email communication
Ability to read aloud clearly, at a normal pace, with good pronunciation, verbatim only the words in the test
Adhering to McGill University policies and procedures
Ability to work independently
Accuracy and attention to detail
Ability to keep calm under pressure
High English proficiency required
Current McGill student (senior undergraduate and graduate students preferred)
Minimum Education and Experience: High School Diploma
1 Year Related Experience

Nice To Haves

Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 (written, fluent) and at a level 4 (oral, fluent) on a scale of 0-4.

Responsibilities

Provide support to the examination process
Provide support to students with exam accommodations at Student Accessibility and Achievement
Escort students from exam rooms during the examination as required (e.g: washrooms)
Ensure the examination room is clear and tidied for the next session
Produce an accurate and legible written (handwritten or computer) record of the student’s dictation.
Remain neutral throughout the exam – not alter the content produced by the student in any way
Produce maps, graphs or diagrams according to the student’s instructions (depending on academic field)
Read back the written answers to the student, as requested
Ensure exam integrity and security and adhere to exam regulations
Report incidents such as disturbances or cheating