Communications and Event Specialist

Hemlock Public School District•Hemlock, MI

1d•Hybrid

About The Position

Hemlock Public School District is seeking a talented communicator, organizer, and relationship builder to serve as our Communications & Event Specialist. Approximately 25% of the employee's time will be dedicated to supporting Richland Township's communications, events, community engagement, and special projects. The employee will remain an employee of Hemlock Public School District and will work collaboratively with designated Township leadership for Township-related assignments. Reporting to the Superintendent, the Communications & Event Specialist will collaborate with the District Communications Specialist, administrators, staff, students, families, community partners, and Township leadership to promote the Hemlock story, strengthen community connections, and create exceptional experiences. This is a hands-on role requiring strong detail management, coordination of people and projects, creation of engaging content, and outstanding support, all while adhering to organizational direction and protocols.

Requirements

Excellent written, verbal, and interpersonal communication skills.
Strong organizational and project-management abilities.
Creativity, initiative, and exceptional attention to detail.
A keen eye for graphic design, typography, visual composition, and consistency with Hemlock Public School District brand standards.
Ability to build positive relationships with a wide variety of people.
Strong judgment, professionalism, discretion, and confidentiality.
Ability to independently manage multiple projects, priorities, and deadlines.
Ability to anticipate needs, solve problems, and follow projects through to completion.
Strong technology skills and the ability to learn new platforms quickly.
Experience with social media, digital communications, photography/video, graphic design, Canva, website content, event planning, public relations, or related areas.
Ability to work effectively with multiple organizations and leaders while maintaining appropriate professional boundaries.
Flexibility and willingness to work outside the traditional workday.
A commitment to serving students, staff, families, residents, and the greater Hemlock community.

Nice To Haves

A bachelor's degree in communications, public relations, marketing, business, event management, education, public administration, or a related field is preferred.
Relevant professional experience and demonstrated skills may be considered in lieu of a specific degree.
Experience in communications, public relations, marketing, event coordination, project management, community relations, education, local government, or a related field is preferred.

Responsibilities

Help Hemlock tell our story, invoke strong community engagement, and provide administrative support.
Support the District's communication efforts under the direction of the Superintendent and in collaboration with the District Communications Specialist.
Identify, gather, and develop stories highlighting students, staff, programs, partnerships, accomplishments, and opportunities.
Create and assist with social media, website, newsletter, publication, presentation, invitation, program, and other communication content.
Photograph/Video and document District activities, programs, events, and accomplishments.
Assist with maintaining timely, accurate, engaging, and consistent communications across District platforms.
Support communication campaigns associated with District initiatives, programs, facilities, events, recognitions, and community engagement.
Assist with preparing press releases, talking points, presentations, correspondence, and other materials for review and approval.
Maintain appropriate confidentiality and follow established District communication protocols.
Coordinate selected District events from planning through completion.
Develop event plans, timelines, checklists, communication materials, and logistical arrangements.
Coordinate invitations, guest lists, RSVPs, programs, signage, seating, hospitality, volunteers, vendors, registration, and related details.
Support ribbon cuttings, dedications, open houses, community events, employee recognition activities, Performing Arts Center activities, athletic and fine arts events, staff gatherings, and other District programs.
Work with community organizations, business partners, donors, alumni, volunteers, and other stakeholders in support of District-sponsored activities.
Provide professional hospitality and event support for District guests and partners.
Coordinate event follow-up, recognition, communication, photography/video, and documentation.
Help identify opportunities to strengthen connections among the District, Township, local businesses, civic organizations, families, and the greater Hemlock community.
Participate as a member of the District administrative team.
Support implementation of District priorities and strategic initiatives as assigned.
Manage special projects under the direction of the Superintendent or designee.
Research, organize, and prepare information for District initiatives.
Develop presentations, reports, correspondence, spreadsheets, and other professional materials.
Maintain project timelines and assist with follow-through across departments and buildings.
Coordinate projects involving multiple departments, buildings, agencies, or community organizations.
Attend administrative meetings and planning sessions as assigned.
Provide project and organizational support to members of the administrative team.
Perform other duties consistent with the position and organizational needs.