Communication and Development Assistant Manager, CLB
About The Position
The Alma Mater Society (AMS) is the oldest student association in Canada and has been a central student organization at Queen's since its founding in 1858. Today, the AMS acts as a service, advocacy, and governing body on behalf of all students enrolled in AMS-affiliated programs at Queen's University. The AMS is a not-for-profit entity created by the Society to ensure its continuing financial viability by overseeing the management of its services and associated financial affairs. It is bound by the By-laws and corporate philosophy of our Mission and Operating statements as set out in the AMS Constitution. In addition to providing wage-based service staff positions for students wanting employment, the AMS seeks to support the Society's broader objectives through the provisioning of a high quality, relevant range of student funded services, that provide a wide range of employment opportunities and meaningful out-of-classroom learning and skill acquisition experiences for students.
Requirements
- Ability to remain calm and poised in urgent situations
- Ability to identify measures of performance and actions needed to improve or correct performance
- Demonstrated time management skills
- Ability to supervise and motivate a team to achieve and exceed their goals
- Ability to delegate, set expectations, and monitor progress of all direct reports
- Sound analytical thinking, planning, prioritization, and execution skills
Responsibilities
- Manage communication channels between the Clubs Commission and Clubs (Constant Contact, WordPress Site)
- Secure sponsorships for the clubs commission
- Provide clubs with sponsorship procurement supports
- Send out a monthly newsletter to clubs
- Design Club Commission Instagram Posts and Marketing Material
- Act as the primary point of contact with clubs
- Support and plan a Professional Development Day with Education and Outreach supervisor.
- Support annual club survey and feedback satisfaction including soliciting feedback from clubs on the different operations for the commission
- Ensure clubs are aware of opportunities within the AMS as well as development level
- Facilitate Club Awards with the Secretary of Internal Affairs
- Support and plan Clubs Caucus once per term
- Act as the scribe for all formal Club Caucus meetings, and meetings of other clubs bodies.
- Acts as an ambassador for the Club’s Commission at various club events (Attend 5-10 events hosted by clubs per semester)
- Act as liaison for clubs with AMS services (ie, cogro and Tricolour)
- Ensure all student needs are addressed and handled professionally
- Maintain a calm demeanor during periods of high stress
- Maintain positive working relationships with relevant stakeholders related to all portfolios
- Assist the Commissioner in the development of a goal plan, budget, mid-year review, and any relevant capital expenditure proposals
- Coordinate activities with the Senior Manager by scheduling work assignments, setting priorities, and delegating work accordingly
- Attend and fully participate in all in person and virtual meetings
- Maintain consistent communication with all relevant stakeholders, responding to e-mails in a timely manner
- Complete a thorough transition process with the incoming manager that includes one on one meetings and a transition manual
- Complete other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
