Committee Services Coordinator

NYC Bar Association • New York, NY

13d • $52,000 - $54,000 • Hybrid

About The Position

The Committee Services Coordinator supports the administration of the City Bar’s committee membership processes, records, and policy compliance, while helping identify and implement process efficiencies. The role serves as a key point of contact for committee chairs and leadership, coordinating roster updates, membership changes, and communications about policies, procedures, and deadlines. The Committee Services Coordinator also serves as a resource for committee members and prospective applicants by responding to questions, sharing membership updates, and providing timely, accurate information and administrative support. The role also supports departmental initiatives, special projects, and other duties as assigned.

Requirements

• Associate’s degree or equivalent training and/or relevant professional experience.
• Minimum of one (1) year [two (2) years preferred] of relevant professional experience, or an equivalent combination of education and experience.
• Strong organizational and planning skills and demonstrated attention to detail.
• Excellent customer service, writing, editing, and communication skills.
• Strong time and project management skills, with the ability to manage multiple priorities and meet deadlines.
• Ability to work both independently and collaboratively.
• Strong technology skills, including proficiency with Microsoft Office Suite and the ability to navigate and learn new software platforms, databases, and online tools.
• Candidates must be authorized to work in the United States. We are not able to sponsor visas for this position.

Nice To Haves

• Experience in membership services, nonprofit, legal, professional services, or customer-facing administrative environments is preferred.
• Experience with membership or customer relationship management systems is a plus.

Responsibilities

• Administer the committee membership database, currently maintained in IMIS and transitioning to Nimble, and maintain accurate rosters by processing appointments, renewals, resignations, and other membership changes in accordance with established policies.
• Coordinate the annual committee membership appointment and turnover process, including preparing timelines, tracking status, and coordinating communications with committee chairs, members, and applicants.
• Serve as a key point of contact for committee chairs by providing information, resources, and administrative support regarding committee administration, membership processes, deadlines, and established practices.
• Develop and distribute regular communications to committee chairs, including monthly updates/newsletter and other committee-related announcements as needed.
• Communicate established committee membership policies and eligibility requirements to committee chairs, members, and prospective applicants, and help ensure information is clear, consistent, and accessible.
• Provide responsive, high-quality customer service by answering inquiries, resolving membership-related issues, and assisting applicants throughout the committee application and appointment process.
• Support committee recruitment efforts by coordinating applicant information, tracking interest, assisting with outreach, and supporting membership and outreach events that promote committee participation.
• Collaborate with internal departments to support committee operations and improve coordination across the committee program.
• Identify opportunities to streamline committee membership operations, improve workflows, reduce manual steps, and support more consistent administrative processes.
• Assist with identifying and documenting process improvements, technology needs, and system efficiencies that improve the experience of committee chairs, members, and applicants.
• Participate in departmental initiatives, special projects, and perform other duties as assigned.

Benefits

• Generous paid time off (vacation, personal, sick time, holidays including office closure during the last week of the calendar year through New Year’s Day, day off for volunteer work, extra time off in summer)
• Choice of medical plans (some offered at almost no charge to the employee)
• Dental
• Vision
• Eligible for 401K when employment begins (with discretionary employer match up to 3% after 1 year)
• Life insurance
• Commuter benefits program
• Employee Assistance Program
• Short-term/long-term disability insurance
• Free New York City Bar Association membership and CLE programs
• Employee discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree