Commission Secretary

City of New York•New York, NY

About The Position

The Department of City Planning (DCP) plans for the strategic growth and development of the City through ground-up planning with communities, the development of land use policies and zoning regulations applicable citywide and sharing its perspectives on growth and community needs with sister agencies in collaboration with the Office of Management and Budget (OMB). The New York City Department of City Planning is a great place to work – cultivating intellectual inspiration, professional development and creativity. Visit our website to learn more about the Department, our Strategic Objectives, and other employment opportunities. The Pipeline and Commission Operations (PCO) division is responsible for scheduling, organizing, and running Review Session and Public Meetings of the City Planning Commission (CPC). The division advises the CPC, Chair, and DCP staff on the land use review process. PCO tracks land use applications through the Uniform Land Use Review Procedure (ULURP) and the non-ULURP process from filing to vote, reviews CPC reports on individual projects seeking approval, and maintains the agency’s Zoning Application Portal (ZAP) database that tracks and monitors land use applications. Work performed in PCO is highly deadline driven, detail oriented, and requires developing an in-depth knowledge of the City’s land use and public review processes. For these reasons, PCO is critical to the agency to ensure efficient and appropriate prioritization, review, approval, tracking, and reporting out on projects across the agency that serve to meet our housing and economic development goals, among others.

Requirements

Authorization to work in the United States is required for this position.
ONLY CANDIDATES WHO HAVE A PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATE OR COMPARABLE CIVIL SERVICE TITLE WILL BE CONSIDERED FOR AN INTERVIEW.
PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE IN YOUR COVER LETTER IF YOU ARE A PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATE OR IN A COMPARABLE TITLE.
1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Responsibilities

Run the CPC Public Meetings, in accordance with NYS Open Meetings Law and in coordination with PCO and Executive leadership, managing the flow of the calendar agenda, monitoring speaker times, facilitating zoom speakers and ensuring the recording and livestreaming of public meetings through audio/visual means with the assistance of the PCO AV Manager and PCO staff
Participate in the management of preparation sessions for all public meetings, including assistance with logistical needs
Prepare the City Planning Commission Calendar and Public Meeting Disposition sheets (records of attendance, votes and determinations) for all applications before the Commission on a bi-weekly basis for posting on the DCP website
Maintain a list of speakers at all hearings in accordance with the Rules of the City of New York, Title 62: City Planning, Chapter 1: Practice and Procedure of the City Planning Commission
Prepare and submit all appropriate notices of regular public hearings and special meetings in the City Record on a bi-weekly basis and ensure that land use participants are notified of the Calendar posting on the DCP website in a timely manner
Collect and synthesize status information on projects that are in public review for the City Planning Commission, including maintenance of tentative hearing and vote date schedules
Manage Commission communications, in coordination with PCO leadership, for meeting attendance to ensure quorum, EEO and Cybersecurity Training, tours, IT, Operations, and Human Capital needs
Prepare the CPC’s weekly weekend packages
Ensure that the City Planning Commission hearing room and ancillary space is properly maintained
Assist during bi-weekly Project Readiness, Headquarters, Chair Briefings, and CPC Review Session meetings
Assist division with other CPC materials and meeting related tasks as needed