Secretary

Archdiocese of St. Louis-posted 5 days ago
Full-time • Entry Level
St. Louis, MO
1,001-5,000 employees
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The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis. Job SummaryThe Parish Secretary serves as the primary administrative and clerical support for the parish, assisting the pastor and parish staff while acting as a welcoming and professional point of contact for parishioners and visitors. This position supports the mission of the Catholic Church through efficient office operations, confidentiality, and a spirit of service.

  • Serve as the primary receptionist, answering phones, emails, and greeting visitors courteously
  • Maintain parish calendars, schedules, and facility reservations
  • Prepare correspondence, bulletins, newsletters, and parish communications
  • Maintain organized filing systems (physical and electronic)
  • Order office supplies and manage office equipment
  • Maintain confidential sacramental records (Baptism, First Communion, Confirmation, Marriage)
  • Prepare certificates and letters as requested, following diocesan guidelines
  • Assist parishioners with sacramental preparation paperwork
  • Assist with basic bookkeeping tasks (donations, invoices, deposits, reports) as assigned
  • Maintain parish database and update parishioner records
  • Process mail, payments, and routine financial documentation
  • Practicing Catholic in good standing preferred
  • High school diploma required; associate degree or equivalent experience preferred
  • Prior administrative or secretarial experience
  • Proficiency in Microsoft Office, Google Workspace, or similar software
  • Ability to maintain confidentiality and handle sensitive information
  • Strong organizational and time-management skills
  • Excellent written and verbal communication skills
  • Professional demeanor and interpersonal skills
  • Ability to work independently and as part of a faith-centered team
  • Understanding of Catholic Church structure, terminology, and sacramental practices
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