Secretary

Bizzell•Guthrie, OK

15d

About The Position

Reports to Academic Program Director. Performs a variety of clerical and administrative duties in compliance with government and management directives. Reports to the designated supervisor. Responsible for performing a variety of clerical and administrative duties which require extreme discretion, in compliance with government and management directives. Maintain calendar and schedule appointments. Act as liaison between manager, director, and other center and departmental staff. Maintain correspondence control log, receive incoming and outgoing mail and follow up on dates for action items. Prepare special reports as directed. Cultivate and maintain a climate on center which is free of harassment, intimidation, and disrespect to provide a safe place for staff and students to work and learn. • Follows CDSS plan and Code of Conduct system daily. • Maintains good housekeeping in all areas and complies with safety practices. • Complies with all DOL guidelines, OFCCP regulations, Job Corps notices and bulletins, and Center policies and procedures. • Models, mentors, and monitors appropriate Career Success Standards. • Helps students become more employable through continuous reinforcement. • Participates in PRH-mandated staff training. Failure to participate may result in disciplinary action up to and including termination. • Performs other duties as assigned. Organization of Work • Demonstrates the ability to handle several projects simultaneously. • Implements the key principles of time management, task allocation, and priority assignment in addition to personal organization. • Continually seek ways to improve the service provided via the development of professional skills and personal growth. • Initiates and responds to suggestions for improving service.

Requirements

Proficiency with advanced Microsoft Office applications including Word, PowerPoint, and Excel.
High school diploma or equivalent and two years related experience.
Experience with youth, excellent written and verbal communications skills, and computer proficiency required.
Valid driver’s license with an acceptable driving record, unless waived by management.

Nice To Haves

Associate’s degree preferred.

Responsibilities

Performs a variety of clerical and administrative duties in compliance with government and management directives.
Responsible for performing a variety of clerical and administrative duties which require extreme discretion, in compliance with government and management directives.
Maintain calendar and schedule appointments.
Act as liaison between manager, director, and other center and departmental staff.
Maintain correspondence control log, receive incoming and outgoing mail and follow up on dates for action items.
Prepare special reports as directed.
Cultivate and maintain a climate on center which is free of harassment, intimidation, and disrespect to provide a safe place for staff and students to work and learn.
Follows CDSS plan and Code of Conduct system daily.
Maintains good housekeeping in all areas and complies with safety practices.
Complies with all DOL guidelines, OFCCP regulations, Job Corps notices and bulletins, and Center policies and procedures.
Models, mentors, and monitors appropriate Career Success Standards.
Helps students become more employable through continuous reinforcement.
Participates in PRH-mandated staff training.
Performs other duties as assigned.
Demonstrates the ability to handle several projects simultaneously.
Implements the key principles of time management, task allocation, and priority assignment in addition to personal organization.
Continually seek ways to improve the service provided via the development of professional skills and personal growth.
Initiates and responds to suggestions for improving service.