Commercial Title Assistant (Hybrid)

First American • Lake Mary, FL

6d • $18 - $25 • Hybrid

About The Position

First American's Agency Division is seeking a professional who thrives in a fast-paced commercial real estate environment. This individual will assist with all steps of the closing process, from order tracking through the closing process, for single site and high-liability multi-site commercial real estate transactions across the United States. A strong customer service acumen, attention to detail, and a commitment to teamwork are key skills for this role.

Requirements

• 2+ years title industry experience (commercial preferred), including prior experience reviewing, and submitting recording packages for real estate transactions.
• High School diploma or equivalent (some college preferred)
• Proficient in Adobe and MS Office (Excel, OneNote, SharePoint, Teams, etc.)
• Ability to quickly learn Company operating systems and new software applications and technologies (FAST experience preferred)
• Excellent and professional written and verbal communication skills
• Strong time management skills, including email and file management
• Keen attention to detail
• Stellar organizational and time management skills
• Capable of prioritizing and multi-tasking in a highly productive manner
• Thrives in contributing to a team committed to working together to deliver beyond customer expectations
• Must be able to maintain professionalism and a positive service attitude at all times

Nice To Haves

• some college preferred
• FAST experience preferred

Responsibilities

• Supports Title Officers with commercial real estate transactions by assisting with title commitment reviews, ordering title and tax updates, assisting with title curative matters, routing title and underwriting requests, routing and uploading documents to electronic file, assembling and calculating recording fees and transfer tax information, and preparing invoices
• Creates and maintains files, records, and reports
• Responsible for new order entry and fulfillment, paperless file setup, order tracking, and post-closing functions
• Reviews form Buyer, Seller, and Lender transaction documents for closings
• Gather and enter title fees for settlement statement preparation, working in conjunction with the escrow team
• Reviews recording packages, calculates recording fees, and coordinates document recording with applicable county and municipal recording offices.
• Communicates professionally with all parties, both internal and external
• Other duties as assigned

Benefits

• medical
• dental
• vision
• 401k
• PTO/paid sick leave
• employee stock purchase plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED