Commercial Real Estate Executive Assistant
About The Position
Join our dynamic and growing team as an Executive Assistant to support one of our executives. We are a forward-thinking company dedicated to community, connection, and collaboration, seeking a proactive and organized individual to contribute to our success. The Executive Assistant also serves as a liaison when needed across the organization, organizes and coordinates executive outreach and external relations efforts, and oversees special projects. Trigild, with over 40 years of history, has managed and operated hundreds of commercial properties. We have expertise in managing a wide array of commercial real estate assets and operating businesses, leveraging property management, receivership, fiduciary, operations, consulting, and disposition services under one roof for maximum service and value. Our portfolio includes Hotels, Multifamily Complexes, Office Buildings, and Hospitality Properties (including restaurants, golf courses, amusement parks). Additionally, Trigild is a nationally recognized authority on non-performing commercial loans, combining Receivership/Trustee, Management, and Disposition services to quickly take control of assets, maximize operating results, and speed recovery through our national network of industry contacts.
Requirements
- Bachelor's degree required
- 5+ years of related experience required in working in an executive assistant role supporting C-Level executives
- Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Ability to communicate effectively and professionally
- Flexible hours as dictated by the needs of business for projects and meetings
- Excellent communication and time management skills; proven ability to meet deadlines
- Ability to function well in a high-paced environment
Nice To Haves
- Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed
- Commitment to excellence - perform duties at the highest level possible on a consistent basis
- Excellent communicator - able to interact with people of all levels in a confident, professional manner
- Demonstrate ability and temperament to work with sensitive information
- Team player - have team-oriented experience and approach
- Service focus - dedicated to meeting expectations and by maintaining effective relationships with interested parties
- Ability to think outside of the box with a sense of urgency
Responsibilities
- Manage sensitive matters with a high level of confidentiality and discretion
- Sustain a daily calendar of meetings and events
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization
- Arrange travel and accommodations
- Prepare expense reports
- Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff
- Perform additional duties as assigned by executives
- Assist in preparing and managing presentations and decks
- Be responsive to emails/texts/phone calls, with contact occasionally outside normal business hours
- Use discretion, confidentiality, and good judgment to handle various C-Level matters
- Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance
- Complete adhoc projects as assigned – such as personal events and/or family needs
- Organize complex calendars and schedules; resolving any scheduling issues
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Number of Employees
11-50 employees
