Commercial Property Coordinator

Onni Group of Companies•Pasadena, CA

11d•$33 - $38

About The Position

Are you passionate about supporting tenants? Our dynamic portfolio awaits a customer-focused team player like you! At the forefront of this role is the chance to build meaningful relationships with tenants and vendors. As a Property Coordinator, each day brings new learning opportunities. If you're eager to jump right into a fast-paced environment and contribute to the experience of our tenants, explore this opportunity! It may be everything you've been looking for.

Requirements

High School Diploma or GED
Good oral and written communication skills
Strong customer service skills
Working knowledge and proficiency in Microsoft Excel, Word, and Outlook
Must be self-motivated, creative, and resourceful

Nice To Haves

Two year of college or equivalent work experience preferred
Two years of related experience at a commercial property preferred.
Solid organization and time management abilities preferred
Previous Yardi Experience or similar platform preferred

Responsibilities

Coordinates and implements general office services such as appointment-setting, records control, and other administrative activities.
Responsible for coordinating budget accounting operations.
Maintains, interprets, and communicates operating policies.
Coordinates the collection and preparation of financial and operations reports.
Locates and compiles information, formats reports, graphs, tables, records, and other sources of information.
Coordinates all janitorial and housekeeping needs for the building.
Works side-by-side with building engineers, security and maintenance supervisors and other vendors to ensure the property maintains Class-A status.
Supports accounts receivable collection efforts and provides timely updates on collection status and follow-up actions.
Coordinates and assists with tasks that impact staff, costs, and/or quality of service.
Coordinates tenant work order system and directs appropriate building personnel to the work.
Administers all card access for tenants and Onni employees.
Tracks all liability insurance certificates for vendors and tenants.
Analyzes unit operating practices such as record keeping systems, forms control, and personnel requirements; creates new systems or revises established procedures.
Analyzes and tracks all building utilities.
Assists with special events planning.
Coordinates events and marketing activities, including supporting promotional logistics, tenant communications, and related materials.
Drafts license agreements and coordinates review, routing, and execution with internal management.
Drafts vendor contracts and assists with contract coordination, documentation, and follow-up.
Performs other duties as required.