Commercial Litigation Legal Assistant

Adams and Reese • Houston, TX

17d • Onsite

About The Position

Adams and Reese LLP is seeking an experienced Commercial Litigation Legal Secretary to work in our Houston office. The ideal candidate will be a pro-active, organized, self-starter who is inquisitive and client focused. Solid commercial litigation experience is required; construction litigation experience is a plus.

Requirements

• Solid commercial litigation experience is required
• Strong verbal, writing, and proofreading skills.
• Capable of performing a variety of clerical and administrative duties using various computer programs.
• Bachelor’s Degree preferred.
• 5+ years of commercial litigation experience.
• Proficient in e-filing through Texas eFile portals, and experience with Pacer and Simplifile.
• Ability to type 65 wpm – excellent spelling, punctuation and grammar required and knowledge of legal terminology.
• Competent in the use of computers and Microsoft Office Word, Excel, PowerPoint and Outlook.
• Excellent organizational skills and people skills.
• Ability to effectively communicate both orally and in writing.

Nice To Haves

• construction litigation experience is a plus.

Responsibilities

• Prepares, processes, and proofreads legal documents; Files (including e-filing) in state and federal courts and arranges for service of pleadings; Mails, faxes, copies, and/or arranges for delivery of documents to clients, witnesses, opposing counsel, and court officials; Calendars deadlines.
• Maintains filing systems, control records and indexes using moderate independent judgment.
• Coordinates and participates in document production.
• Coordinates scheduling of depositions, including scheduling of court reporters.
• Obtains information using the Westlaw system.
• Communicates with clients, court personnel, experts, attorneys and others via telephone, email, in person, and in writing, obtaining and giving information as directed.
• Assists with trial preparation including preparation of trial books, exhibits, etc.
• Prepares PowerPoint presentations and materials for client related events.
• Data management including time entry, document databases, email, and hard copies.
• Maintains supervisor(s) calendar electronically and/or manually by scheduling appointments and critical dates and keeping supervisor posted of same.
• Opens and closes files and maintains client and business files by filing and retrieving materials as required.
• Screens phone calls; records and delivers messages and provide callers with information as authorized by attorney.
• Makes travel arrangements through the Firm’s designated Travel Agency.
• Prepares and edits client invoices for billing purposes.
• Enters and maintains attorneys’ time sheets, as required.
• Prepare Excel spreadsheets.
• Performs related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level