Commercial Lending Administrator

The Bank of New Glarus•New Glarus, WI

1d•Onsite

About The Position

As a Commercial Lending Administrator, you will be responsible for supporting Commercial/Ag Lenders in the day-to-day management of their portfolio. This role involves maintaining and developing relationships with corporate clients, collecting and tracking financial information to support credit extensions, and performing in-depth analysis of this data to assess borrower risks. You will review credit files for compliance with the Bank's Loan Policy and regulations, ensuring collateral is properly denoted. The position supports senior lenders with loan structuring, underwriting, Loan Committee approvals, annual reviews, commitment letters, and ordering/reviewing appraisals and environmental assessments. A working understanding of the Bank's core loan system and credit supporting systems is essential. You will also perform other tasks as assigned by your supervisor or senior management.

Requirements

Ability to read, analyze and interpret general business periodicals, professional trade journals, technical procedures, and governmental regulations.
Ability to write clearly defined reports, professional correspondence, and detailed procedures.
Aptitude to effectively present information and respond to questions from a wide array of constituents, such as a Board of Directors, peers, staff, customers, and the general public.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to complete complex fractions, percentages, rate, and ratios.
Ability to create, prepare, and interpret statistical information and graphs and proficiently apply these mathematical concepts to work at hand.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to solve practical and/or abstract problems and deal with a variety of variables and situations where only limited standardization may exist.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
10-key calculator, keyboarding, knowledge of personal computer and wide array of software applications, strong working knowledge of LAN, cheerful demeanor, and in general cross selling abilities.
5 years or more of related experience and/or training.

Nice To Haves

Relevant Bachelor's Degree (BA) from a four year college or university preferred.

Responsibilities

Collect and analyze information reflecting the current credit worthiness of existing and new loan customers.
Monitor the merits of existing credit extensions by obtaining information such as borrower's collateral inspection, gathering financial data, computer searches, completing computerized spreads, reviewing trends, and conducting personal interviews with the lender.
Ensure UCC name & lien searches, Credit Bureau(s), and child lien support search(s) are up to date for new credit extensions and at least bi-annually for existing portfolio credit reviews.
Review credit files for completeness, regulation compliance, and proper perfection of the Bank's collateral position, ensuring all underwriting complies with the Bank's Loan Policy.
Report all exceptions noted in the credit file to the Vice President Credit Administration.
Support and assist lenders in proper loan structuring, underwriting, and Loan Committee approvals.
Prepare formal commitment letters upon approval of a new credit and direction by a lender.
Prepare and send out letter requests for required customer financial data, ensuring current data is imaged into the Bank's imaging system and old data is removed per the Bank's record retention policy.
Follow up on all required financial data (taxes, financial statements, interim statements, CPA prepared statements, guarantor financials, Debtor's Certificates, etc.) and inform the customer's assigned lender when information is received.
Update the Bank's tickler tracking software for next due date requests.
For commercial and agricultural real estate transactions, order title work and review it upon receipt, working with the Loan Operations Manager and/or respective loan processor to clear title concerns.
Prepare the formal engagement letter to order an appraisal, complete a documented formal review of the appraisal upon receipt, validate its acceptability for the Bank's use, and ensure it supports the appropriate advance rate.
Set up a follow-up tickler for construction projects to request a completion certification from the appraiser.
Validate collateral insurance endorsements, exclusions, and adequacy of coverages, ensuring ongoing tracking tickler is set up.
Address environmental risks for commercial or agricultural properties by ordering EDR Reports, conducting on-site inspections with completion of an environmental review form, Transaction Screen, and/or Phase I.
Order the initial flood certificate and coordinate with Loan Operations Manager and/or a Loan Processor to send out notifications and follow up as needed if the property is in a flood plain.
Perform other due diligence needed to ensure proper documentation of underwriting and pursuit of the Bank's real estate lien.
Provide back-up support to the Consumer and Residential Underwriter for family residential properties.
Continuously monitor covenants, track compliance, submit required reports, and perform follow-up work for loans with government guarantees or special Bank loan agreement covenants.
Inform the manager of credits in non-compliance or areas of rising concern.
Secure follow-up on loans with special loan covenants, such as annual tenant rolls, monthly/quarterly interim financials, and floor planning tracking, utilizing the Bank's tickler tracking software.
Ensure all government loan guarantee requirements are adhered to and required reporting is completed in a timely fashion.
Perform general administrative work including letter coordination, routine filing of loan documents, correspondence, and follow-up phone calls for missing support documents.
Sell Bank products and services by clarifying customer needs, validating services, presenting features and benefits, and closing by asking for the business.
Treat all customer inquiries, questions, and complaints with respect and follow through.
Prepare routine correspondence using the computer network system and available software programs.
Continue to develop and enhance individual banking skills through training and reading industry periodicals.
Cross-train for back-up and keep supervisor informed of training needs.
Be a team player and maintain a positive work atmosphere.
Maintain a high level of ethical behavior within the banking profession.
Prepare necessary disclosures and documents in accordance with regulatory requirements, including content and timing.
Help promote a culture of regulatory compliance and safe and sound financial practices.
Know and strictly follow all security, compliance, regulatory, internal control procedures, policies, and laws.
Be aware of and support the Bank's efforts in meeting the Community Reinvestment Act (CRA).
Undertake special projects and duties as assigned.