Commercial Coordinator - Logistics, Trade Support, Commercial Operations

Steelforce America•Irvine, CA

8h•Hybrid

About The Position

We are seeking a detail-oriented and proactive Commercial Coordinator to support our trading and commercial operations. This role plays a critical part in ensuring the smooth execution of purchase and sales transactions by managing documentation, coordinating logistics, and facilitating communication across internal teams and external partners. The ideal candidate thrives in a fast-paced environment, enjoys working with data and processes, and takes ownership of ensuring accuracy and efficiency across transactions. This role requires strong interpersonal and communication skills, as it serves as a key liaison across internal teams, vendors, and customers to ensure alignment and successful transaction execution.

Requirements

Bachelor’s degree in Business, Supply Chain, Logistics, or related field preferred
2-5 years of experience in trade support, logistics, or commercial operations
Strong attention to detail and accuracy
Ability to manage multiple priorities in a fast-paced environment
Excellent organization and time management skills
Strong analytical and problem-solving abilities
Strong written and verbal communication skills, with the ability to communicate effectively across cross-functional teams and external partners
Proficiency in Microsoft Excel and ERP systems
Collaborative, team-oriented mindset
Strong interpersonal skills with the ability to build relationships, influence stakeholders, and work effectively in a team environment
Proactive, adaptable, and customer-focused approach

Nice To Haves

Experience with international trade documentation is a plus

Responsibilities

Create and manage purchase orders, ensuring alignment with pricing, terms, and contracts
Review and reconcile purchase documentation and coordinate with accounting on payments (e.g., advance payments, letters of credit)
Validate supplier invoices and ensure timely, accurate processing
Generate and manage sales orders and supporting documentation
Prepare profitability calculations for trader review
Coordinate the full transaction lifecycle (contracts, proformas, payment terms, etc.)
Monitor customer credit limits and escalate potential issues
Maintain accurate customer and transaction data across systems
Coordinate logistics activities, including shipment scheduling and freight arrangements
Manage inspection documentation and work with third-party agencies
Track and follow up on customer payments, including L/C transactions
Maintain organized transaction files (electronic and physical)
Serve as a key point of contact for internal and external stakeholders, building strong working relationships and ensuring effective collaboration
Track agent commissions and maintain account records
Support inventory tracking, shipment allocation, and material status updates
Monitor overdue balances and assist with collections follow-up
Ensure clear and consistent communication across stakeholders