Commercial Assistant Property Manager

Healthpeak Properties, Inc.•Nashville, TN

1d•Onsite

About The Position

Headquartered in Denver, Colorado, Healthpeak (NYSE: DOC) is a nation-wide, fully integrated Real Estate Investment Trust (REIT), and a proud S&P 500 company. Together we build, own and operate world-class facilities for healthcare Discovery and Outpatient Care ("DOC"). Our impressive portfolio of over 50,000,000sf of Medical Outpatient buildings and Lab and Life Science facilities fuel innovation in patient care and research - accelerating scientific discovery, enhancing healthcare delivery, fostering healthier populations, and driving shareholder value.

Requirements

3 years of experience in commercial real estate property management, experience in healthcare property management strongly preferred
High School Diploma or GED required
Bachelor’s degree in Marketing, Business, Real Estate, Finance, and/or Accounting strongly preferred
Advanced Word experience, including PowerPoint, Excel Pivot Tables, VLOOKUP, TEAMs, ZOOM, and Data Tables preferred
experience with Yardi and MRI are beneficial
Ability to multi-task and prioritize tasks
Experience in the analysis of operational and financial data
Possess strong initiative and sense of personal responsibility
Ability to establish and maintain rapport with business community and interact with various levels of professionals
Excellent organizational, written, and verbal communication skills

Responsibilities

Develop and maintain working relationships with tenants and decision-makers
Coordination and implementation of portfolio-specific tenant outreach programs
Address tenant concerns quickly, professionally, and economically
Attend regular meetings with Regional Property Manager and key tenants to review property operations
Monitor work orders and preventative maintenance tasks, analyzing trends and recommending action plans to improve service delivery
Review, code, submit and track vendor invoices
Prepare purchase orders and service agreements
Maintain up-to-date data including tenant contact information, building records, lease file information, Fire Evacuation Plans, and Tenant Handbooks, etc
Coordinate tenant survey process, including annual action plan implementation
Maximize recoverable income on a property-by-property basis
Prepare tenant billings
Monitor and collect accounts receivables from tenants
Work with the Regional Property Manager to develop and manage operations within each respective property budget
Assist and support the Regional Property Manager in the preparation of monthly property financials
Provide recommendations and assist in the preparation of property budgets including a 5-year capital plan
Inspect properties on a frequent and consistent basis, and make recommendations based upon data collected
Assist with collection and coordination of market data, including market rents and operating expense estimates
Coordinate all phases of pre- and post-move in process
Oversee projects as requested by Regional Property Manager
Ensure operational compliance (i.e., vendor contract reviews, insurance certificate compliance, tenant contact audit, etc.)
Regularly review receivable reports and follow up on delinquent payments
Performs other duties as assigned by Regional Property Manager
Perform all duties assigned to the Regional Property Manager in their absence
Ability to travel locally, between assigned properties, approximately 15%
Onsite attendance at a company office or a portfolio property is an essential function of the job, five (5) days per week