Administrative Assistant

Quaker Eldon•Eldon, MO

7d•Onsite

About The Position

The Commercial Administrative Assistant fulfills the receptionist role and responds to a diverse group of important external callers, visitors and internal contacts at all levels of the organization. The position also supports the manufacturing department by providing administrative assistance to the Vice President. The Commercial Administrative Assistant operates a multi-line switchboard and performs general office support functions. This role requires strong organization, attention to detail, discretion, and the ability to handle confidential and sensitive company and employee information. The position plays an important role in supporting effective communication and the smooth operation of manufacturing activities.

Requirements

Proficient with Microsoft Office software: Excel, Word, Outlook

Nice To Haves

High school diploma or a passed General Education Development test preferred
Experience as an Administrative Assistant preferred
Manufacturing experience preferred
Communication Proficiency & Listening
Discretion and Confidentiality
Organization
Multitasking
Attention to Detail
Public Speaking
Accuracy

Responsibilities

Answer incoming telephone calls on a multi-line phone system, determine purpose of the call and forward to appropriate personnel or department.
Take and deliver messages when necessary
Complete an initial review of employee applications for employment eligibility
Support production recruitment needs by facilitating the sourcing, scheduling, and coordinating interview process for identified positions
Take new hire photos
Perform clerical duties for the human resources department
Process daily outgoing mail and deliver to post office in a timely manner
Prepare and update production spreadsheets, charts, and reports
Perform data entry and analysis of the manufacturing processes and performance metrics
Prepare meeting agendas, create presentations, distribute reports and other documentation for the Vice President
Coordinate office events and functions
Assist in sending out bulk company mailings
Maintain organized and up-to-date records, files, and manufacturing related documents
Weekly upkeep each of the department communication boards on the production floor
Support Quaker's Open Book Management initiative, gather financial data and present during weekly staff huddles
Order office supplies and equipment
Prompt and regular attendance at an assigned work location.
Interact and communicate with employees and customers in an appropriate manner.
Availability on site to confer with staff members with whom the employee must interact on a regular basis.
Communicate via email, prepare reports and work schedules.
Review and analyze data and information concerning department performance metrics
Complete assigned tasks/projects in a timely manner.
Observe safety and security policies and procedures, including proper use of Personal Protective Equipment including but not limited to eye and toe protection; report potentially unsafe conditions; and use equipment and materials properly.