College of Arts and Letters College Care Coordinator (Administrative Support Coordinator, II)

CSU Careers • San Diego, CA

21h • Hybrid

About The Position

Are you a detail-oriented professional who thrives on delivering exceptional service and keeping complex processes running smoothly? The College of Arts and Letters is seeking a collaborative and customer-focused College Care Coordinator to support centralized procurement operations. In this vital role, you’ll partner with faculty, staff, and university teams to ensure procure-to-pay activities are accurate, compliant, and efficient, while helping create a positive onboarding experience for new faculty through thoughtful startup funding support.

Requirements

• Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures.
• Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing.
• Some positions may require a knowledge of business mathematics beyond basic arithmetic.
• The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
• These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
• Demonstrated experience in procurement, budgeting, and financial reporting.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail and Calendar).
• Knowledge of university procurement policies and procedures, particularly within a higher education environment.
• Experience coordinating with university departments, research foundations, and external agencies.
• Familiarity with Oracle systems, including Oracle IExpense.

Responsibilities

• Provide centralized procurement support for faculty and departments, managing procure-to-pay activities for supplies and services.
• Collaborate with Contract & Procurement Management and Business & Financial Affairs to ensure timely and compliant purchasing.
• Interpret and apply procurement policies, procedures, and best practices to guide purchasing decisions.
• Deliver responsive, customer-focused service to faculty, staff, and students.
• Support new faculty startup funding by coordinating allowable purchases and ensuring adherence to funding guidelines.
• Track, monitor, and report expenditures to ensure funds are used within established timelines and policies.
• Adapt quickly to evolving systems, tools, and processes while maintaining strong attention to detail and accuracy.

Benefits

• Generous Time Off : 15 paid holidays, vacation, and sick leave.
• Retirement : CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage : Medical, dental, and vision options at low or no cost.
• Education Support : CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings : FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community : Access to the library, campus events, employee groups, and volunteer and social activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED