College of Arts and Letters College Care Specialist (Administrative Analyst/Specialist, Exempt I)

San Diego State University • San Diego, CA

12d • Hybrid

About The Position

Are you a procurement professional who thrives on leadership, collaboration, and delivering exceptional service? The College of Arts and Letters at SDSU is seeking an experienced Administrative Analyst – College Care Specialist to serve as the college’s lead for procurement operations. In this high-impact role, you will guide procure-to-pay activities across the College, partner closely with the Dean’s Office and central administrative teams, and ensure timely, compliant, and customer-focused service that supports faculty, staff, and departmental success. Key Responsibilities: Procurement Leadership: Lead and oversee College Care Coordinators, ensuring consistent service delivery, accurate tracking, and adherence to university procure-to-pay policies and procedures. Strategic Procure-to-Pay Oversight: Manage complex purchasing activities, including requisitions, purchase orders, procurement card transactions, and vendor coordination, while researching and resolving challenging or non-routine procurement scenarios. Faculty Startup Administration: Serve as the primary liaison for new faculty startup packages, coordinating allowable purchases, tracking and reporting expenditures, and ensuring funds are utilized within established guidelines and timelines. Policy & Compliance Expertise: Interpret and apply procurement regulations, financial policies, and university procedures, providing guidance and recommendations to faculty, staff, and leadership. Budget Analysis & Reporting: Maintain detailed procurement documentation, analyze financial activity, and prepare summaries and reports to support informed decision-making and fiscal accountability. College Collaboration: Partner with the Dean’s Office, academic departments, Shared Services, and Business & Financial Affairs to support special initiatives, events, and broader operational needs. Why Join Us? Support Academic Excellence: Contribute to a college dedicated to advancing the humanities, social sciences, languages, and interdisciplinary scholarship. Enable Faculty Impact: Play a vital role in supporting teaching, research, and creative activity that enriches campus and community life. Leadership with Purpose: Guide procurement operations that strengthen faculty success and student achievement. Professional Growth: Expand your expertise in procurement leadership and financial operations within a dynamic academic environment. Collaborative Community: Partner with passionate faculty, college leadership, and university stakeholders committed to innovation and inclusion. If you are a proactive, detail-oriented leader who values service, accountability, and collaboration, we encourage you to apply.

Requirements

• Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
• Demonstrated procurement experience, including the ability to interpret and apply policies, procedures, and best practices.
• Proven ability to track, categorize, summarize, and report on procurement and financial activities, including startup and general procurement expenditures.
• Significant experience in customer, stakeholder, and/or employee engagement.
• Demonstrated ability to lead and guide a small team in delivering aligned, streamlined, and service-oriented outcomes that support faculty and operational success.
• Ability to maintain a positive, professional, and composed demeanor when navigating complex or sensitive conversations and written communications.

Nice To Haves

• Experience working within a university, college, or public agency environment.
• Background in a customer service role managing both internal and external inquiries.

Responsibilities

• Lead and oversee College Care Coordinators, ensuring consistent service delivery, accurate tracking, and adherence to university procure-to-pay policies and procedures.
• Manage complex purchasing activities, including requisitions, purchase orders, procurement card transactions, and vendor coordination, while researching and resolving challenging or non-routine procurement scenarios.
• Serve as the primary liaison for new faculty startup packages, coordinating allowable purchases, tracking and reporting expenditures, and ensuring funds are utilized within established guidelines and timelines.
• Interpret and apply procurement regulations, financial policies, and university procedures, providing guidance and recommendations to faculty, staff, and leadership.
• Maintain detailed procurement documentation, analyze financial activity, and prepare summaries and reports to support informed decision-making and fiscal accountability.
• Partner with the Dean’s Office, academic departments, Shared Services, and Business & Financial Affairs to support special initiatives, events, and broader operational needs.

Benefits

• Generous Time Off : 15 paid holidays, vacation, and sick leave.
• Retirement : CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage : Medical, dental, and vision options at low or no cost.
• Education Support : CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings : FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community : Access to the library, campus events, employee groups, and volunteer and social activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level