College of Arts and Letters College Care Coordinator (Administrative Support Coordinator, II)
About The Position
Are you a detail-oriented professional who thrives at the intersection of procurement, faculty support, and higher education operations? The College Care Coordinator serves as a key member of the College Care team in the College of Arts and Letters, providing centralized procure-to-pay support while playing a distinct and critical role in faculty hiring and startup fund coordination. This position partners directly with faculty, departments, and university business units to ensure timely purchasing, accurate contract tracking, and compliant use of startup and operational funds. With a strong focus on customer service, compliance, and collaboration, this role contributes to a positive faculty onboarding experience and the efficient financial operations of the College. Why Join Us? Support Faculty Success: Play a vital role in welcoming new faculty and helping them successfully launch their teaching and research initiatives. Make a College-Wide Impact: Contribute to the operational success of the largest college at SDSU, supporting 18 departments and numerous programs and centers. Develop Specialized Expertise: Gain hands-on experience in university procurement, faculty hiring processes, contract tracking, and startup fund management. C ollaborative Environment: Work closely with campus business units, Shared Services, and College leadership in a team-oriented setting. Mission-Driven Community: Be part of a college dedicated to advancing instruction, research, creativity, and global engagement in the arts and humanities.
Requirements
- Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures.
- Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing.
- Some positions may require a knowledge of business mathematics beyond basic arithmetic.
- The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
- These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
Nice To Haves
- Demonstrated experience in procurement, budgeting, and financial reporting.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail and Calendar).
- Knowledge of university procurement policies and procedures, particularly within a higher education environment.
- Experience coordinating with university departments, research foundations, and external agencies.
- Familiarity with Oracle systems, including Oracle IExpense.
Responsibilities
- Coordinate purchase requisitions, purchase orders, procurement card transactions, and vendor interactions to support faculty, departments, programs, and special events, ensuring compliance with university policies and best practices.
- Initiate, track, and monitor faculty contracts and related hiring documentation, serving as a point of contact for departments and faculty throughout the onboarding and employment process.
- Partner directly with new faculty to manage startup funding, coordinate allowable purchases, track expenditures, and provide proactive reporting to ensure funds are used appropriately and within established timelines.
- Maintain accurate procurement records, monitor expenditures across various funding allocations, and prepare reports to support fiscal transparency and informed decision-making.
- Serve as a resource for faculty and staff regarding procurement, travel, reimbursements, and funding guidelines, providing clear guidance and responsive support.
- Contribute to special projects, events, and College-wide initiatives in collaboration with the Dean’s Office and administrative teams.
Benefits
- Generous Time Off : 15 paid holidays, vacation, and sick leave.
- Retirement : CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
- Health Coverage : Medical, dental, and vision options at low or no cost.
- Education Support : CSU tuition fee waiver for employees and eligible dependents.
- Optional Offerings : FlexCash, life and disability insurance, legal and pet plans.
- Campus & Community : Access to the library, campus events, employee groups, and volunteer and social activities.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
