College of Arts and Letters College Care Coordinator (Administrative Support Coordinator, II)

San Diego State University • San Diego, CA

23h • Hybrid

About The Position

Are you a detail-oriented professional who thrives on delivering exceptional service and keeping complex processes running smoothly? The College of Arts and Letters is seeking a collaborative and customer-focused College Care Coordinator to support centralized procurement operations. In this vital role, you’ll partner with faculty, staff, and university teams to ensure procure-to-pay activities are accurate, compliant, and efficient, while helping create a positive onboarding experience for new faculty through thoughtful startup funding support. Key Responsibilities Provide centralized procurement support for faculty and departments, managing procure-to-pay activities for supplies and services. Collaborate with Contract & Procurement Management and Business & Financial Affairs to ensure timely and compliant purchasing. Interpret and apply procurement policies, procedures, and best practices to guide purchasing decisions. Deliver responsive, customer-focused service to faculty, staff, and students. Support new faculty startup funding by coordinating allowable purchases and ensuring adherence to funding guidelines. Track, monitor, and report expenditures to ensure funds are used within established timelines and policies. Adapt quickly to evolving systems, tools, and processes while maintaining strong attention to detail and accuracy. Why Join Us? Make an Impact: Play a meaningful role in supporting faculty success and enhancing the academic mission of the College. Collaborative Environment: Work closely with dedicated colleagues across departments and central administration. Professional Growth: Build expertise in procurement, compliance, and financial operations within a dynamic university setting. Service-Driven Culture: Be part of a team that values responsiveness, partnership, and continuous improvement. Supportive Community: Contribute to an inclusive and mission-driven environment committed to excellence in education and the arts. If you are organized, adaptable, and passionate about delivering outstanding service in a collaborative academic setting, we encourage you to apply. Position Information Full-time, benefits eligible, permanent/probationary position. Position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:30 a.m. to 4:30 p.m., but may vary based on operational needs. This position is eligible for telecommuting following a training period during which on-site presence is required. Department Summary The College of Arts and Letters has 18 academic departments, 12 interdisciplinary programs, 24 centers, and one joint doctoral program. With over 475 permanent faculty and associated lecturers, the College is the largest of the seven colleges at San Diego State University and is responsible for 36% of the instruction at the University. There are approximately 60 clerical and technical employees in the college. The Dean's Office is responsible for the implementation and continued support of the instructional, research, and development processes in the college. For more information regarding the College of Arts and Letters, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Requirements

• Demonstrated experience in procurement, budgeting, and financial reporting.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail and Calendar).
• Knowledge of university procurement policies and procedures, particularly within a higher education environment.
• Experience coordinating with university departments, research foundations, and external agencies.
• Familiarity with Oracle systems, including Oracle IExpense.
• Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures.
• Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing.
• Some positions may require a knowledge of business mathematics beyond basic arithmetic.
• The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
• These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Responsibilities

• Provide centralized procurement support for faculty and departments, managing procure-to-pay activities for supplies and services.
• Collaborate with Contract & Procurement Management and Business & Financial Affairs to ensure timely and compliant purchasing.
• Interpret and apply procurement policies, procedures, and best practices to guide purchasing decisions.
• Deliver responsive, customer-focused service to faculty, staff, and students.
• Support new faculty startup funding by coordinating allowable purchases and ensuring adherence to funding guidelines.
• Track, monitor, and report expenditures to ensure funds are used within established timelines and policies.
• Adapt quickly to evolving systems, tools, and processes while maintaining strong attention to detail and accuracy.

Benefits

• Generous Time Off : 15 paid holidays, vacation, and sick leave.
• Retirement : CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage : Medical, dental, and vision options at low or no cost.
• Education Support : CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings : FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community : Access to the library, campus events, employee groups, and volunteer and social activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED