College and Career Center Technician

Hayward Unified School District • Hayward, CA

3d • Onsite

About The Position

Under the direction of the Vice Principal or other assigned administrator, perform varied technical duties related to the operation and maintenance of a student career center at an assigned school site. Provide information and assistance to students concerning college, vocational and career opportunities utilizing career center resources. Perform related clerical duties. Motivate and encourage students concerning career options, and refer students to counselors or appropriate personnel as appropriate. Assess student abilities, qualifications, interests and backgrounds and provide advice concerning career opportunities. Assist students in researching college and vocational information. Conduct career center orientations for students and staff, and conduct workshops and presentations related to career development and employability skills to youth. Schedule speakers to confer with students concerning career opportunities. Update career center information, compile and verify student information, and assist students with operating career center computer systems and software. Assist students with researching and obtaining scholarships, grants and loans, and assist students with completing forms and applications. Process and provide students with work permit applications, and assure students qualify for work permits by reviewing academic and attendance records. Type work permits and compile required signatures. Perform clerical duties related to assigned activities such as composing letters, ordering materials, duplicating materials and typing and processing forms and applications. Prepare and maintain a variety of records and reports related to student work permits, grades, attendance and assigned activities. Establish and maintain filing systems. Communicate with counselors, teachers, parents, outside agencies and others to exchange information, coordinate activities and resolve issues or concerns related to student careers. Operate a variety of office equipment including a calculator, copier, computer and assigned software. Assist in coordinating and participate in job fairs, workshops and other special events. Attend assigned meetings, committees and conferences.

Requirements

• Graduation from high school
• Two years clerical experience involving frequent public contact.
• Proficient in keyboarding speed and accuracy.
• Understand and follow oral and written instructions.
• Be flexible to perform work within changing priorities and possess sufficient interpersonal skill to work harmoniously with staff, students, administrators, parents and others.

Nice To Haves

• Knowledge of modern office practices, procedures and equipment.
• Knowledge of operation of a computer and assigned software.
• Knowledge of oral and written communication skills.
• Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary.
• Knowledge of interpersonal skills using tact, patience and courtesy.
• Knowledge of public speaking techniques.
• Knowledge of research methods and report writing techniques.
• Knowledge of record-keeping techniques.
• Knowledge of telephone techniques and etiquette.
• Knowledge of public relations techniques.
• Ability to interpret, apply and explain policies, procedures, rules and regulations.
• Ability to learn District organization, operations, policies and objectives.
• Ability to learn department and program objectives and goals.
• Ability to prepare and deliver oral presentations.
• Ability to establish and maintain cooperative and effective working relationships with others.
• Ability to maintain records.
• Ability to compile and verify data and prepare reports.
• Ability to operate a computer and assigned software.
• Ability to meet schedules and time lines.
• Ability to plan and organize work.
• Ability to perform basic mathematical calculations.

Responsibilities

• Perform varied technical duties related to the operation and maintenance of a student career center at an assigned school site.
• Provide information and assistance to students concerning college, vocational and career opportunities utilizing career center resources.
• Conduct career center orientations for students and staff.
• Conduct workshops and presentations related to career development and employability skills to youth.
• Update career center information.
• Compile and verify student information.
• Assist students with operating career center computer systems and software.
• Assist students with researching and obtaining scholarships, grants and loans.
• Assist students with completing forms and applications.
• Process and provide students with work permit applications.
• Assure students qualify for work permits by reviewing academic and attendance records.
• Type work permits and compile required signatures.
• Perform clerical duties related to assigned activities such as composing letters, ordering materials, duplicating materials and typing and processing forms and applications.
• Prepare and maintain a variety of records and reports related to student work permits, grades, attendance and assigned activities.
• Establish and maintain filing systems.
• Communicate with counselors, teachers, parents, outside agencies and others to exchange information, coordinate activities and resolve issues or concerns related to student careers.
• Operate a variety of office equipment including a calculator, copier, computer and assigned software.
• Assist in coordinating and participate in job fairs, workshops and other special events.
• Attend assigned meetings, committees and conferences.
• Perform other duties, related to the job, as assigned.

Benefits

• Contribution of up to $2,500 per year to be used towards a District healthcare plan or cash in lieu of up to $1,350 per year.
• Dental coverage is provided free of charge for all employees working 20 hours per week, or more.
• Classified employees must participate in the CalPERS Retirement program.
• All employees are enrolled in an Employee Assistant Program (EAP).
• Optional benefits including life insurance, short term disability, and a medical and dependent care flexible spending option.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED