Collections Specialist

Meriton•Irving, TX

About The Position

Meriton is a national team of experts driving HVAC innovation through a network of high-performing companies. From strategy and support to systems and solutions, we work behind the scenes to strengthen operations and build value—for our partners and our people. If you’re looking to make an impact, we’re glad you’re here. At Meriton, you’ll join a team that believes in big ideas, doing great work, and building careers that matter—every step of the way. Position Description Job Title: Collections Specialist Reports To: Credits and Collections Supervisor FLSA Status: Exempt Location: Shared Services Office, Irving, TX Summary: The Collections Specialist is a proactive and detail-oriented professional responsible for managing a dedicated portfolio of accounts to ensure timely payment and minimize outstanding balances. This role requires a high degree of autonomy, as you will manage your daily workflow and prioritize tasks to meet deadlines and key performance indicators. You will be the primary point of contact for customer inquiries and disputes, working collaboratively to resolve issues and maintain strong client relationships.

Requirements

Elevated professionalism which demonstrates tempered emotions, empathy, positive intent, and integrity in all interactions.
Excellent communication and interpersonal skills with the ability to build strong relationships across all levels of the organization.
Strong verbal and written communication skills
Ability to effectively communicate and present information one-on-one and in group situations, and outside of the company.
Ability to solve practical problems and manage a variety of variables in situations and with problems where only limited information or standardization exists
Strong attention to detail
Ability to work in a fast-paced environment
Must be a self-starter, independent, and strong organization skills, with the ability to manage multiple priorities and deadlines at any given time
Ability to establish and build effective working relationships with colleagues and staff.
Acceptance of a variety of lifestyles, behaviors, and cultural, and spiritual practice
Associates degree and/or 3+ years of experience in collections
Familiarity with ticketing/case management systems is required.
Must be able to walk, bend, stand, and reach constantly during a workday.
Must be able to lift 15 – 20 lbs.
Standing for long periods of time (4-5 hours) occasionally
Must be able travel via plane or car to events

Nice To Haves

Strong experience with ERP systems, particularly Financial & Operations, is a plus.
Demonstrated ability to work autonomously and manage a high volume of work.
Proficiency with Microsoft Office, including Pivot Tables and Macros, for data analysis.

Responsibilities

Monitor assigned customer accounts for open balances and aging status.
Initiate and document collections outreach via phone and email, adhering to a defined cadence for follow-up.
Escalate accounts approaching exceeded aging to senior staff and local leadership.
Ensure that no account reaches or remains within the company’s standard aging bucket without proper documentation and approval.
Initiate and track the lien filing process via lien software to protect the company's rights.
Prepare and issue conditional and unconditional lien waivers, ensuring a high accuracy.
Maintain proper records of waivers, releases, and lien filings for audit readiness.
Serve as the direct contact for customer inquiries and follow up on tickets to ensure a timely resolution.
Coordinate with billing and service departments to resolve disputed invoices or misapplied payments.
Participate in weekly and monthly meetings with local and central teams to review portfolio aging trends and high-risk accounts.
Liaise with the legal team on enforcement and escalation of collections cases.
Ensure all customer interactions and follow-ups are meticulously documented in the Microsoft Dynamics 365 CRM.
Provide daily status updates and share exceptions with the working capital team.
Assist with month-end close by ensuring all lien statuses and waiver issuance are up to date.
Maintain local records in alignment with SOX requirements.
Regular, consistent and necessary to meet the needs of the business
Performs other duties and responsibilities as assigned
Must conduct self in an ethical, legal, and responsible manner at all times
Must adhere to the policies, principles, and guidance within the Employee Handbook and Code of Conduct